2001cmburdel26






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    Ministers’ Deputies / Bureau
    Information documents

    CM/Bur/Del(2001)26 5 December 2001
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    Meeting report
    (Strasbourg, 3 December 2001)

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    This document presents condensed information on the items and recommendations discussed by the Bureau at its meeting on 3 December 2001.

    1. State of preparation of the 775th (4-5 December 2001, DH), 776th (6 December 2001), 767th (11 December 2001, in camera), 777th (12 December 2001) and 778th (19 December 2001) meetings of the Ministers’ Deputies

    The Bureau took note of the state of preparation of the forthcoming Deputies’ meetings.

    Concerning the 776th meeting, the Bureau noted that it was proposed to defer:

    to their 777th meeting (12 December), the item:

    1.5 Conferences of Specialised Ministers – State of preparation

    to their 778th meeting (19 December), the items:

    2.4 Turkey’s blockade of Armenia – Written question No 398 to the Committee of Ministers by Mr Hovhannisyan; and

    10.2 Committee of Experts of the European Charter for Regional or Minority Languages – Election of a member in respect of Slovakia

    to one of their forthcoming meetings, the items:

    11.3 Extension of the special account entitled “Local democracy agencies”; and

    11.4 Transfer of the unexpended balance of the special account entitled “Kosovo appeal” to the special account entitled “Local Democracy Agencies”

    The Bureau noted that it was appropriate to add an item “7.2 – Evaluation report on the Institute of Cultural Routes of Luxembourg” to the Agenda of the 776th meeting.

    Concerning the 767th meeting (11 December 2001, in camera), the Bureau approved the suggestion by the Vice-Chair, who would chair this meeting, that the start of the meeting be postponed to 11 am. It also noted the proposal to divide item “2.3. Relations with the Parliamentary Assembly” into two sections, namely:

    a. General discussion

    b. Recommendation 1536 (2001) on Progress of the Assembly’s monitoring procedure (2000-2001).

    Concerning the 777th meeting, the Bureau noted that it was proposed to defer:

    to its 779th meeting (9 January 2002), the item:

    2.3 Honouring of obligations and commitments by Turkey – Parliamentary Assembly Recommendation 1529 (2001)

    to its 781st meeting (30 January 2002), the items:

    4.1 Framework Convention for the Protection of National Minorities:

    a. Opinion of the Advisory Committee on Croatia
    b. Opinion of the Advisory Committee on Cyprus
    c. Opinion of the Advisory Committee on the Czech Republic
    d. Opinion of the Advisory Committee on Romania.

    The Bureau also noted that it was appropriate to add an item “10.2 – Exchange of views with the Chair of the Financial Action Task Force on Money Laundering (FATF)” to the draft Agenda of the 777th meeting. This exchange of views was due to be held at 12 noon on 12 December 2001.

    In addition, the Bureau was informed that Mr Vladan BATIC, Minister of Justice of Serbia (Federal Republic of Yugoslavia) was due to be in Strasbourg on 12 and 13 December 2001. It noted the proposal that an exchange of views be held with Mr Batic on 12 December, during the Deputies’ 777th meeting, and instructed the Secretariat to examine the practical arrangements for such an exchange of views.

    Concerning the 778th meeting, the Bureau noted the following proposals:

    - to withdraw the item 2.3 - Honouring of obligations and commitments by Turkey – Parliamentary Assembly Recommendation 1529 (2001) from the Agenda;

    - to postpone to the 779th meeting (9 January 2002), the item 2.4 - Honouring of obligations and commitments by Georgia – Parliamentary Assembly Recommendation 1533 (2001)

    - to add an item 11.1 – Extension of the special account “Roma/Gypsies”.

    The Bureau also noted that the traditional “glass of champagne” to round off the annual cycle of Deputies’ meetings would be offered at noon on 19 December 2001, in the Ante-room of the Committee of Ministers.

    2. Draft agendas of the 779th (9 January 2002), 780th (16 January 2002) and 781st (30 January 2002) meetings of the Ministers’ Deputies – items to be assigned to Rapporteur Groups and Rapporteurs

    The Secretariat informed the Bureau of its intention to change the procedure for drawing up preliminary draft agendas, so as to ensure greater compliance with the deadlines for distributing documents. Accordingly, items proposed by the Directorates General for examination would only be included definitively on agendas once the Secretariat of the Committee of Ministers had received and distributed the necessary working documents.

    The Bureau approved this new procedure and noted that, consequently, it would not have to examine the preliminary draft agendas for January until its next meeting, by which time the Secretariat would be in a position to confirm the availability of the documents required for discussion of the items envisaged for the draft agendas.

    3. Records of the Ministers’ Deputies meetings

    The Bureau drew attention to its conclusions of 13 March 2000 (cf. CM/Bur/Del(2000)8), when it had considered the difficulties faced by the Secretariat of the Committee of Ministers as a result of the significant increase in the number of pages of Records that had to be prepared after each meeting. It had noted the large workload of the Committee of Ministers’ Secretariat in preparing the Records on the basis of verbatim transcriptions of audio recordings. It had recommended relieving this task by proposing that those delegations which wanted their contributions to appear in the Records should provide a printed or an electronic version ready for use by the Secretariat.

    At its present meeting, the Bureau examined statistical information on the increase in volume of the Records of the Ministers’ Deputies since the introduction of the current system. This statistical data, and the Bureau’s comments, appear in document CM/Bur/Del(2001)27.

    The Bureau wished to stress that it recognised the importance, in certain circumstances, of using verbatim transcriptions of the Deputies’ discussions. Nonetheless, in an effort to conserve the human and budgetary resources of the Committee of Ministers’ Secretariat, it wished to recommend to the Committee that this procedure be used only very exceptionally.



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