PART V – ACT OF ENGAGEMENT

Call for tenders for the provision of training services for young local leaders

on local and regional democracy in Ukraine

Congress-VC3377-1

· This Act of Engagement must be completed and signed by the bidder:

· Complete the table under Article 2.2;

· Complete the table under Article 7.1;

· Complete the table of fees (See Appendix);

· Print the completed Act of Engagement, with its Appendix, and sign the Act of Engagement (in the appropriate box under Article 7.1).

· One set of all the requested documents (see Article 6 of the present Act of Engagement) must be attached;

· Documents referred to above must be sent to the Council of Europe in accordance with Articles 7.2 and 7.3 of the Tender Rules (See Part II of the present tender file);

· Selected bidders will receive one copy of the Act of Engagement signed by the Council of Europe (see Article 7 of the present Act of Engagement);

· Rejected bidders will be informed in writing.

Type of contract:	Framework contract
Type of tendering procedure:	Restricted consultation (with publication) / Below 55.000 Euros

ARTICLE 1 – OBJECT OF THE CONTRACT

This tendering procedure is a restricted consultation (with publication). It aims at concluding a framework contract for the provision of training services for young local leaders on local and regional democracy.

ARTICLE 2 – IDENTIFICATION OF THE PARTIES

2.1 Details of the buying entity:

Council of Europe

Office of the Council of Europe in Ukraine

8 Ilinska Street

7 entrance, 6th Floor

04070 KYIV

UKRAINE

2.2 Details of the Provider:

(The Provider shall complete the following table)

CONTACT DETAILS	Name and Address:	Click here to enter the official name (and surname if the Provider is a natural person) Click here to enter the full address	VAT number:	Click here to enter VAT number (if any)
			Country of registration:	Click here to enter the country of registration (if applicable)
			Registration number:	Click here to enter the registration number (if applicable)
			Email:	Click here to enter the email address of the Provider
	Phone number:	Click here to enter phone number(s) of the Provider, with international dialling code	Fax number:	Click here to enter fax number(s) of the Provider, with international dialling code
BANK DETAILS	Account holder	Click here to enter account holder	Full bank account number (RIB):	Click here to enter full bank account number (RIB)
	IBAN Code:	Click here to enter IBAN Code.	SWIFT Code:	Click here to enter SWIFT Code
	Bank name:	Click here to enter the bank name	Bank address:	Click here to enter the bank address

ARTICLE 3 – DURATION OF THE CONTRACT

3.1 Duration

The contract is concluded until 31 December 2017 and takes effect as from the date of its signature by both parties.

3.2 Renewal of the contract

The present contract shall be renewed tacitly for a maximum of 12 months, unless one party notifies the other party in writing of its intention to terminate the contract at the latest 1 (one) month prior to the termination date.

ARTICLE 4 – PERIOD OF VALIDITY OF THE BIDS

The Provider agrees with the period of validity of the bids as specified in Article 4 of the Tender Rules (See Part II of the tender file).

ARTICLE 5 – DECLARATIONS OF THE PROVIDER

5.1 Accuracy and reliability of information submitted

The Provider agrees that the information provided in the bid may be audited by the Council of Europe or verified by any means.

The Provider undertakes to update Council of Europe with significant information changes within a reasonable time. Significant information changes include, but are not limited to change of legal status, ownership, name and address, loss of license of registration, filing bankruptcy, suspension or debarment by any national or local governmental agency or assimilated.

The Provider agrees that failure to provide accurate and reliable information required by this Act of Engagement may result to exclusion of the bid from the tendering procedure and/or terminating all contracts signed as a result of the tendering procedure.

5.2 Exclusion criteria

The Provider declares that:

· It has not been sentenced by final judgment on one or more of the following charges: participation in a criminal organisation, corruption, fraud, money laundering;

· It is not in a situation of bankruptcy, liquidation, termination of activity, insolvency or arrangement with creditors or any like situation arising from a procedure of the same kind, or subject to a procedure of the same kind;

· It has not received a judgment with res judicata force, finding an offence that affects its professional integrity or serious professional misconduct;

· It does comply with its obligations as regards payment of social security contributions, taxes and dues, according to its applicable statutory provisions.

ARTICLE 6 – DOCUMENTS TO BE SUBMITTED

The Provider declares being informed that its bid will only be assessed if it contains the following documents:

Ø A completed and signed copy of the Act of Engagement, together with its Appendix that includes the table of fees and the 3 (three) relevant references from previous employers or clients (with their name, surname, phone number and email).

Ø A letter of interest, highlighting experience in conducting training activities;

Ø A detailed CV, in Europass format, highlighting experience in similar training and countries of intervention;

Ø A document outlining the approach and methodology proposed for the trainings (in English, not longer than 1500 words).

ARTICLE 7 – SIGNATURE OF THE PARTIES

1. For the Provider		2. For the Council of Europe
By signing the Act of Engagement, the Provider accepts without conditions all the terms of the applicable General and Special Conditions, provisions of which are not negotiable.			On behalf of the Secretary General of the Council of Europe
Name of the Provider:	Click here to enter the name of the Provider		Name of the person entitled to sign on behalf of the Secretary General:
Place of signature:	Click here to enter the place of signature		Place of signature:
Date of Signature:	Click here to enter the date		Date of Signature:
Signature:			Signature:
			Ranking

The Provider shall complete the left Table only.

The Table on the right is reserved for the Council of Europe.

APPENDIX – TABLE OF FEES

(Please indicate the proposed fee for each deliverable. Incomplete tables will not be considered.)

DELIVERABLES For more details on the expected services, please refer to the Technical Specifications.		FEES (in Euros without taxes) Indicate in this column your proposed fee per item, as specified below, without exceeding the exclusion level indicated in the next column.	EXCLUSION LEVEL Tenders proposing at least one fee above the exclusion level indicated below will be entirely and automatically excluded from the tender procedure.

Contribution to a training activity *Please indicate your fee per type of training.* The fee shall cover all the expected services described in the Technical Specifications, including preparation and reporting. Travel and subsistence expenses shall not be included as they will be covered separately by the Council of Europe.	3-day training	Click here to enter your proposed fee	2100 €
		Indicate a lump sum
	4-day training	Click here to enter your proposed fee	2500 €
		Indicate a lump sum

APPENDIX – REFERENCES OF THE BIDDER

(Please indicate 3 (three) relevant references from previous employers or clients.)

Name, Surname, Function	Contact details
1. Click here to enter name, surname and function	Click here to enter phone number and email
2. Click here to enter name, surname and function	Click here to enter phone number and email
3. Click here to enter name, surname and function	Click here to enter phone number and email