1118th meeting – 6 July 2011

Item 1.9

Procedure on the appointment of Chairs of Rapporteur Groups, Working Parties, Liaison Committees and Thematic Co-ordinators

Decision

The Deputies approved the following procedure for the appointment of Chairs of Rapporteur Groups, Working Parties, Liaison Committees and Thematic Co-ordinators:

1. Chairs of a Rapporteur Group, Working Party and Liaison Committee are appointed from among Permanent Representatives and Thematic Co-ordinators from among Permanent Representatives and Deputy Permanent Representatives;

2. Whenever the chair of a Rapporteur Group, Working Party, Liaison Committee or Thematic
Co-ordinator becomes vacant, the Chair of the Ministers’ Deputies will notify the Deputies and any candidate interested in the position will notify the Chair of the Ministers’ Deputies accordingly;

3. A list of all foreseeable forthcoming vacancies in the following 12 months will be put on the Committee of Ministers’ website in order to allow delegations to have an overview and plan accordingly. It will be up-dated regularly;

4. The Deputies’ Bureau selects Chairs of Rapporteur Groups, Working Parties, Liaison Committees and Thematic Co-ordinators in accordance with all the following criteria: seniority, qualifications, availability and stated interest in the field of activities. Gender balance should be borne in mind when considering candidates;

5. The outgoing Chair of the Ministers’ Deputies may be offered the chairmanship of a group, regardless of his/her seniority;

6. The Bureau submits recommendations to the Ministers’ Deputies who then take a decision;

7. The Bureau should seek to make a recommendation by consensus, in principle within two meetings;

8. When more than one candidature is received, the Chair will carry out consultations with the candidates, in order to identify a consensual solution to be presented to the Committee of Ministers;

9. If the Bureau does not reach consensus, then the full list of candidates should be submitted for a decision by the Committee of Ministers. The list will contain the candidates who have expressed to the Chair the wish to maintain their candidature, in alphabetical order of the member state they represent;

10. If the Bureau makes a recommendation, but a candidate maintains his/her candidature, then the list of candidates will be submitted for a decision by the Committee of Ministers.



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