Ministers' Deputies
    Notes on the Agenda

    CM/Notes/839/1.5 5 May 2003
    ———————————————

    839 Meeting, 7 May 2003
    1 General questions


    1.5 Committee of Ministers - Preparation of the 112th Session

    (Strasbourg, 14-15 May 2003)


    Reference documents
    CM/Del/Dec(2003)835/1.5, 837/1.5 and 838/1.5

    CM(2003)OJ1 prov.2
    CM(2003)60 prov.2 revised
    CM(2003)61 prov.2
    CM(2003)62 prov.2

    ———————————————

    Action

    To finalise their work on the preparation of the 112th Session of the Committee of Ministers, in the light of the discussions previously held in this regard, in particular at the 838th meeting (30 April 2003).

    1. The 112th Session of the Committee of Ministers will take place in Strasbourg on 14 and 15 May 2003. The provisional programme is appended to the draft provisional annotated agenda (CM(2003)OJ1 prov.2).

    2. The Deputies held a preliminary exchange of views on the preparation of the 112th Session at their 835th meeting (8 April 2003, item 1.5), on the basis of the Secretary General's proposals concerning the agenda and on the programme of the Session. Following this exchange of views, they invited the Secretary General, in the light of the discussions held, to prepare a provisional draft agenda of the 112th Session of the Committee of Ministers.

    3. On the basis of this decision and of the new proposals made by the Secretary General on the draft provisional agenda of the session, the Deputies pursued their preparatory work for the 112th Session at their 837th meeting (16 April 2003, item 1.5). At the close of their discussions, they:

    - approved the provisional draft agenda of the 112th Session of the Committee of Ministers (subject to confirmation of item 5, which is still in square brackets);

    - on this basis, in accordance with their previous decision to invite the President of the Parliamentary Assembly to participate in all Sessions of the Committee of Ministers, decided to invite the President of the European Court of Human Rights and the Commissioner for Human Rights of the Council of Europe to participate in the 112th Session of the Committee of Ministers;

    - invited the Secretariat to prepare an annotated draft agenda, on the basis of the discussions held at the present meeting;

    - decided to set up an open-ended ad hoc drafting group in order to prepare the draft Communiqué of the Session;

    - noted that the Chair will prepare in parallel draft “Conclusions of the Chair”.

    4. At the same meeting, the Ministers' Deputies also considered Recommendation 1603 (2003) adopted by the Parliamentary Assembly on 3 April, in which the Assembly recommends that an item on Europe and the war in Iraq should appear on the agenda of the 112th Session. This proposal was not pursued. Nevertheless, the proposal of the Secretary General to make this issue (from the point of view of the involvement of the international community in the post-conflict rehabilitation) the main theme of the informal ministerial meeting of 14 May in which Mrs Louise Fréchette, Deputy Secretary-General of the United Nations, and Mr Brunson Mc Kinley, Director General of the International Organisation for Migration will participate, received wide-ranging support.

    5. The Deputies carried on their preparatory work for the 112th Session at their 838th meeting (30 April 2003, item 1.5). At the close of their discussions, they:

    - confirmed that the following items will appear on the provisional draft agenda of the 112th Session of the Committee of Ministers:

    1. Adoption of the agenda

    2. Report by the Secretary General on the informal ministerial meeting of 14 May

    3. The future role of the Council of Europe in the building of a Europe without dividing lines:
    Third Council of Europe Summit

    4. Guaranteeing the effectiveness of the European Court of Human Rights

    5. Exchange of views on possible future Council of Europe action in combating trafficking in human beings, promoting free movement of persons within wider Europe and fighting terrorism

    6. Other business

    Proposal for an Enlarged Partial Agreement on Cultural Routes and Landscapes:
    Progress report

    7. Adoption of the Communiqué of the Session

    8. Date and venue of the next session;

    - took note of the draft provisional annotated agenda, as it appears in document CM(2003)OJ1 prov., and invited the Secretariat to finalise it with a view to their next meeting, on the basis of the discussions held and the decisions taken at the present meeting;

    - took note of the state of affairs of the preparatory work for the Session, as it appears in the preliminary draft Communiqué (CM(2003)60 prov. revised), the preliminary draft Declaration on the measures aiming at guaranteeing the effectiveness of the supervision system of the European Convention of Human Rights (CM(2003)62 prov.) and the preliminary draft “Conclusions of the Chair” (CM(2003)61 prov.);

    - agreed to resume consideration of the preparation of the 112th Session at their next meeting.

    6. At the same meeting, the Deputies took additional decisions on the preparation of the 112th Session:

    - under item 4.4 (proposal to prepare a draft Council of Europe Convention on action against trafficking in human beings), they took note of the opinion of the Bureau of the European Committee on Crime Problems (CDPC-BU) as set out in document CM(2003)42 and adopted specific terms of reference for an ad hoc Committee on action against trafficking in human beings (CAHTEH);

    - under item 7.4 (proposal to create an Enlarged Partial Agreement on the Cultural Routes and Landscape), they took note, in light of the views expressed at the present meeting, of the Progress report on the proposal to create an Enlarged Partial Agreement on Cultural Routes and Landscapes presented by the Chair of the GT-Routes, as it appears in document CM(2003)64.

    7. In view of these decisions, the preparatory work for the session has continued on the following basis:

    - the open-ended informal drafting group, set up in March in the context of the work of the CDDH on the means of guaranteeing the effectiveness of the supervisory system of the European Convention of Human Rights, pursued its work, under the chairmanship of Ambassador Harman. Further consideration of the preliminary draft declaration prepared for adoption at the 112th Session (cf. CM(2003)62 prov.2) will have taken place at the third meeting of the group on 6 May;

    - the drafting group responsible for drawing up the draft Session Communiqué also pursued its preparatory work of a preliminary draft Communiqué (cf. CM(2003)60 prov.2 revised). Further consideration of the text will have taken place at the third meeting of the group on 5 May;

    - the Secretariat has prepared a draft provisional annotated agenda, which has been revised following the discussions held and the decisions taken at the 838th meeting (cf. CM(2003)OJ1 prov.2);

    - the Chair prepared draft "Conclusions of the Chair", which was communicated to delegations and slightly modified following the 838th meeting (cf. CM(2003)61 prov.2);

    - the Chairman of the Committee of Ministers is preparing his traditional message addressed to his colleagues concerning the organisation of the session (CM(2003)65, to be issued shortly), which will include in Appendix the “road map” established following the discussions that took place at an open-ended informal meeting on 16 April.

    8. As a prelude to the Session, the following treaties will be opened for signature:

    - Convention on Contact concerning Children;
    - Additional Protocol to the Criminal-Law Convention on Corruption;
    - Protocol amending the European Convention on the Suppression of Terrorism.

    9. The 112th Session will also give the opportunity – as it is the case for each ministerial session – to hold a certain number of bilateral meetings. These could take place either at the direct initiative of delegations, either with the indirect assistance of the Secretariat. The delegations interested could liaise with it in this regard, on the basis of the information note which appears in Appendix.

    10. Three “tours de table” on the ministerial participation in the Session and on the intentions of signature of the above-mentioned conventions were organised at the 835th, 837th and 838th meetings. A fourth (and last) one will be organised at the present meeting.

    Financing assured: YES

    DRAFT DECISIONS

    839th meeting – 7 May 2003

    Item 1.5

    Committee of Ministers - Preparation of the 112th Session (Strasbourg, 14-15 May 2003)
    (CM/Del/Dec(2003)835/1.5, 837/1.5 and 838/1.5, CM(2003)OJ1 prov.2, CM(2003)60 prov.2 revised, 61 prov.2 et 62 prov.2)

    Decisions

    The Deputies

    1. took note of the draft provisional annotated agenda of the 112th Session of the Committee of Ministers , as it appears in document CM(2003)OJ1 final;

    2. approved the text of the draft Declaration “Guaranteeing the long-term effectiveness of the European Court of Human Rights”, as it appears in document CM(2003)62 prov.3, and decided to transmit it to the 112th Session of the Committee of Ministers for adoption;

    3. took note of the state of progress of the preparatory work for the Session, as it appears in the preliminary draft Communiqué (CM(2003)60 prov.3) and the draft “Conclusions of the Chair” (CM(2003)61 prov.2), and instructed the drafting group set up to this effect and the Chair to finalise them in due time before the session;

    4. took note of the message from the Chairman of the Committee of Ministers to his colleagues on the organisation of the session, as it appears in document CM(2003)65;

    5. noted that the provisional list of speakers for the 112th Session, established by the Chair on the basis of the information provided concerning the ministerial attendance, will be communicated to delegations on Monday 12 May at noon.

    Appendix

    Information note

    112th Session of the Committee of Ministers
    (Strasbourg, 14-15 May 2003)

    Bilateral meetings

    The new organisational arrangements for ministerial sessions leave considerable scope for bilateral contacts, either between ministers, or between ministers and senior Council of Europe officials.

    A fuller picture of ministerial attendance will emerge, in principle, at the Deputies' present meeting. The provisional list of speakers, which will be circulated to the Deputies by noon on Monday 12 May at latest, will also give every delegation an exact idea of the schedule, not only of the minister or head of delegation concerned, but also of all the other participants at the Session.

    On this basis, the Secretariat of the Committee of Ministers – in consultation with Protocol – intends to play a facilitating role in helping delegations which so wish to arrange bilateral contacts with other delegations or senior Council of Europe officials attending the Session (Secretary General, Deputy Secretary General, President of the Parliamentary Assembly, President of the Court of Human Rights, Commissioner for Human Rights).

    In principle, the delegations' offices can be used for this purpose, however, the Secretariat has already reserved several rooms to meet any extra demand.

    For further information, please contact Isabelle Grimm (Secretariat of the Committee of Ministers, tel.: 03.88.41.21.34., e-mail: isabelle.grimm@coe.int).



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