Ministers’ Deputies / Bureau
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CM/Bur/Del(2008)6 22 April 20081
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Meeting report
Strasbourg, 21 April 2008

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The following items were discussed by the Bureau at its meeting on 21 April 2008.

1. Participation of the Committee of Ministers in various conferences or events:

- Meeting of National Focal Points of the Council of Europe Campaign to Combat Violence against Women, including Domestic Violence (Strasbourg, 21-22 April)
The Bureau took note that Ambassador Pēteris Kārlis Elferts, Permanent Representative of Latvia was attending in his capacity as Thematic Co-ordinator on Equality between Women and Men (TC-EG).

- Conference on Council of Europe Campaign to Combat Violence against Women, including Domestic Violence (Strasbourg, 10-11 June 2008)
The Bureau took note that the chairmanship of the Committee of Ministers would be represented by
Ms Nyamko Sabuni, Minister for Integration and Gender Equality of Sweden.

- Colloquy on ways and means of strengthening the implementation at National Level of the European Convention for the Protection of Human Rights and Fundamental Freedoms
(Stockholm, 9-10 June 2008)
The Bureau took note that the chairmanship of the Committee of Ministers would be represented by
Ms Beatrice Ask, Minister for Justice of Sweden.

- 8th Council of Europe Conference of Ministers responsible for migration of the Council of Europe (Kiev, 4-5 September 2008)
The Bureau took note that the chairmanship of the Committee of Ministers would be represented by
Mr Tobias Billström, Minister for Migration and Asylum Policy of the Ministry of Justice of Sweden.

2. Appointment of two members of the Committee of Ministers to participate in the Stakeholder’s Platform responsible for the implementation of the Strategy on Innovation and Good Governance at Local Level

The Bureau recommended that Ambassador Eberhard Kölsch, Permanent Representative of Germany, in his capacity as Chair of the Rapporteur Group on Democracy (GR-DEM), and Ambassadaor Neris Germanas, Permanent Representative of Lithuania, in his capacity as Thematic Co-ordinator on Local and Regional Co-operation (TC-LARC) be nominated to participate in the above-mentioned Stakeholder's Platform.

3. Rapporteur Groups - Outside contacts

The Bureau recalled paragraph 2.c of document CM(2002)155 - Working methods : Ministers’ Deputies’ Rapporteur Groups, Rapporteurs and Working Parties: "Where appropriate, the Chair of each Rapporteur Group and the Group itself may make any contact outside the Council of Europe. Such contacts are made after consulting the Chair of the Ministers’ Deputies in good time, who may decide to refer the matter to the Bureau and, if necessary, the Ministers’ Deputies".

In the present case, the question had been raised with regard to the participation of GUAM at the GR-EXT meeting of 18 March 2008. Although the Rapporteur Group had been informed of this participation, they were not informed of the quality of the personality invited.

The Bureau noted that any invitations to attend a Rapporteur Group meeting should, even when representing an outside organisation, be addressed to a specific personality, and that it would be useful if delegations were informed in good time of the participation in group meetings.

4. Format of Secretary General’s reports on Conferences of Specialised Ministers

The Bureau welcomed the Secretariat's proposal for the streamlining and standardising of the format of the Secretary General's reports on Conferences of Specialised Ministers, in order to promote a more concise and timely reporting procedure. The guidelines are detailed in Appendix II.

5. Liaison Committee with the host country

The Bureau recommended to set-up a group to liaise with the host country, open to all delegations. Those interested in the position of Chair of this Liaison Committee should inform the Chair before 16 May 2008.

6. Date of next meeting

Monday 19 May 2008, 11:00 am.

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Appendix I

1. State of preparation of the 1024th (23 April 2008) and 1025th (30 April 2008) meetings of the Ministers' Deputies:

The Bureau took note of the state of preparation of the above meetings.

With regard to the 1024th meeting (23 April 2008) the Bureau recommended that :

- the following new items be added:

1.6 Study on the efficiency and effectiveness of committees and Study on staff/activities ratio and working methods

3.2.b. Written Question No. 542 by Mrs Däubler-Gmelin: “The United States of America and international law”

3.2.c. Written Question No. 543 by Ms Lundgren: “Political punishment”

3.2.d. Written Question No. 544 by Ms Acketoft: “Europe’s response to China’s human rights violations in Tibet”

3.2.e. Written Question No. 545 by Mrs Däubler-Gmelin: “Secret detentions and illegal transfers of detainees in Europe”

4.4 European Social Charter – Collective Complaint No. 38/2006 by the European Council of Police Trade Unions (CESP) against France

6.2 “Access to public spaces and amenities for people with disabilities” - Recommendation 208 (2007) of the Congress of Local and Regional Authorities of the Council of Europe

6.3 “Balanced distribution of healthcare in rural regions” – Recommendation 223 (2007) of the Congress of Local and Regional Authorities of the Council of Europe and “Ensuring territorial continuity of social services in rural regions” – Recommendation 224 (2007) of the Congress of Local and Regional Authorities of the Council of Europe

6.4 “Challenges and opportunities for peripheral and sparsely populated regions” –
Recommendation 225 (2007) of the Congress of Local and Regional Authorities of the Council of Europe

- the following item be postponed to the 1027th meeting (21 May 2008):

6.1 “For a European convention on promoting public health policy in drug control” –
Parliamentary Assembly Recommendation 1813 (2007)

- the following item be postponed to the 1031st meeting (2 July 2008):

10.1 Committee of Legal Advisers on Public International Law (CAHDI) –
Abridged report of the 35th meeting (Strasbourg, 6-7 March 2008)

- the following item be withdrawn:

4.2 Framework Convention for the Protection of National Minorities – Election of an expert to the list of experts eligible to serve on the Advisory Committee – Candidates in respect of Bosnia and Herzegovina, of Liechtenstein, of Moldova, of Montenegro, of San Marino, of Spain and of “the former Yugoslav Republic of Macedonia”

With regard to the 1025th meeting (30 April 2008), the Bureau recommended that:

- the following new items be added:

1.7 Follow-up to the Third Summit (Warsaw, 16-17 May 2005) – Implementation of the Action Plan, Chapter V – Progress report

7.2 Council of Europe White Paper on Intercultural Dialogue

- the following items be postponed to the 1029th meeting (11 June 2008):

6.1 Partial Agreement in the Social and Public Health Field – Possibility of undertaking the activities related to cosmetics, nutrition, food packaging and flavourings in the framework of another partial agreement

- the following item be brought forward to the 1024th meeting (23 April 2008) under 1.4 : “Report of the Bureau”:

2.3 Appointment of two members of the Committee of Ministers to participate in the Stakeholder’s Platform responsible for the implementation of the Strategy on Innovation and Good Governance at Local Level

2. Draft agendas of the 1026th (15 May 2008) and 1027th (21 May 2008) meetings - Items to be entrusted to Rapporteur Groups and Thematic Co-ordinators:

The draft agendas and relevant draft decisions for the above meetings of the Ministers' Deputies appear in the Notes on the Agenda No. 1024/1.2 for the present meeting (item 1.2 - “Preparation of forthcoming meetings”).

Appendix II

Guidelines for the format of Secretary General’s reports on Conferences of Specialised Ministers

Over time, different practices have developed as to the length and contents of such reports; recent examples range from about 10 to about 40 pages.

In the interest of harmonisation and simplification, and in order to reduce translation and reproduction costs, reports to the Committee of Ministers concerning the Conferences are to be drafted according to the following guidelines based on detected good practices:

- the narrative part should not exceed three-four pages. Ideally, it should be easy to read without the need to refer to a number of cross reference documents, or too technical language;
- the agenda should be appended, but not the detailed programme;
- the list of participants should be limited to the Heads of Delegation; as far as the Secretariat is concerned, the mention of the Secretary General (or Deputy Secretary General), and possibly of the Director General and of the Secretary of the Conference would be sufficient, a reference to the full list on the website could be added;
- only adopted texts should be appended (i.e. no list of documents, list of speakers, full text of speeches, etc).

As it is now a well established practice for Directorate Generals to open special pages within their websites devoted to Ministerial Conferences; the website should therefore contain all the documents and information that would no longer find their place in the reports to the Committee of Ministers. An indication of the relevant web page in the report to the Committee of Ministers would be required.

In the same vein as reports of steering and expert Committees, reports from conferences should be presented in the first instance to the competent Rapporteur Group/Thematic Co-ordinator within one month of the conference.

Note 1 This document has been classified restricted at the date of issue; it will be declassified in accordance with Resolution Res(2001)6 on access to Council of Europe documents.


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