Ministers' Deputies / Rapporteur Groups

GR-PBA
Rapporteur Group on Programme, Budget
and Administration

GR-PBA(2011)3        6 May 20111



Annotated agenda

Meeting of 19 May 2011



1. Priorities for 2012-2013 – Budgetary Implications
Proposals by the Secretary General
(CM(2011)48 rev, SG/Inf(2011)9 final, CM(2011)69, CM/Del/Dec(2011)1112/1.6 and DD(2011)239)

1.1 The Deputies have examined the Secretary General’s proposals for Priorities for 2012-2013 at their 1111th and 1112th meetings; their decisions are reproduced in the appendix. Inter alia, the Deputies supported his proposals for Priorities for 2012-2013, as they appear in document CM(2011)48 rev, approved the new intergovernmental committee structure as presented in document SG/Inf(2011)9 rev1 and tasked the GR-PBA with examining the budgetary implications contained in both documents. Comments from the Budget Committee, which is meeting on 4-6 May 2011, will be distributed in due course in document CM(2011)69.

1.2 In the light of the discussions at the present meeting, the Chair intends to come back to this item at the next GR-PBA meeting (17 June 2011) with a view to proposing draft decisions on the general budgetary framework for the preparation of the more detailed draft programme and budget, for approval by the Deputies at their 1117th meeting (29 June 2011).

2. Exchange of views with the Internal Auditor
(CM(2011)64 – Annual Report 2010 of the Directorate of Internal Oversight)

2.1. The group is invited to hold an exchange of views with the Internal Auditor, in the light of his annual report for 2010, as set out in document CM(2011)64, with a view to recommending the following draft decision to the Deputies, for adoption at their 1114th meeting (25 May 2011) without further debate:

      The Deputies took note of the annual report 2010 of the Directorate of Internal Oversight, as it appears in document CM(2011)64, and agreed to transmit it to the Parliamentary Assembly for information.

3. Financial Regulations – draft changes concerning the introduction of the biennial Programme and Budget
(CM(2011)66 and CM(2011)69)

3.1. It is recalled that at their 1106th meeting (16 February 2011), the Deputies agreed in principle to the policy orientations regarding the biennial Programme and Budget, as they appear in document SG/Inf(2011)3 rev, noting that the detailed modalities for the adoption of the Budget for the second year would be examined in the framework of the adoption of the revised Financial Regulations. The draft revised financial regulations has been distributed in document CM(2011)66 (to be issued) and the comments of the Budget Committee thereon can be found in document CM(2011)69 (to be issued).

3.2. The group is invited to examine the draft revised financial regulations with a view to recommending the following draft decision to the Deputies for adoption at their 1117th meeting (29 June 2011) without further debate:

      The Deputies adopted the revised Financial Regulations, as they appear at Appendix .. to the present volume of Decisions. <CM(2011)66>

4. Review of the system of expatriation allowance – Memorandum from the Secretary General
(CM(2011)61)

4.1. The Secretary General has distributed in document CM(20011)61 the 209th report of the
Co-ordinating Committee on Remuneration (CCR) on the review of the expatriation allowance dated 19 January 2011, together with a memorandum for consideration. He also outlined in his oral communication to the Deputies at their 1113th meeting on 4 May some of the questions which he considers should be taken into account in considering this report; the summary of these appear in document CM(2011)61.

5. Pension Reserve Fund – 1st report for 2011 of the Management Board to the Committee of Ministers
(CM(2011)62, GR-PBA(2009)4, GR-PBA(2008)3, GR-PBA(2008)5 and GR-PBA(2008)9)

5.1. In accordance with Article 4.72 of the Statute of the Pension Reserve Fund of the Council of Europe (Resolution Res(2006)1), the Management Board has submitted its first report for 2011 on the status of the fund to the Committee of Ministers in document CM(2011)62.

5.2. The group is invited to examine this item with a view to recommending that the Deputies take note of the report at their 1117th meeting (29 June 2011), without further debate.

5.3. It is recalled that when the group examined the Management Board’s 2nd report for 2010 at its February 2011 meeting, several delegations requested that a broader debate be held on the Organisation’s pension schemes with a view to the introduction of a possible third pension scheme. In this context, delegations’ attention is drawn to documents GR-PBA(2009)4 (Possible developments in the Council of Europe's pension schemes), GR-PBA(2008)3 (Developments in the Council of Europe's pension schemes since 1953), GR-PBA(2008)5 (Information note on pensions) and GR-PBA(2008)9 (Financing of pensions). Furthermore, the triennial actuarial study provided for in the Fund's statute, aimed at determining member states' contributions to the Fund for the period 2012-2014, is currently being carried out and will be made available before the summer break. It is proposed that the group come back to this question at one of its forthcoming meetings.

6. Resource Mobilisation Strategy
(CM(2011)65)

6.1. As part of the reform process of the Council of Europe, a new resource mobilisation strategy has been distributed in document CM(2011)653. The document sets out the objectives of the new strategy as well as policy and operational measures necessary for its implementation. The group is invited to examine the new strategy with a view to recommending the following draft decision to the Deputies for adoption at their 1117th meeting (29 June 2011) without further debate:

      The Deputies approved the resource mobilisation strategy, as it appears in document CM(2011)65 and invited the Secretary General to proceed with its implementation.

7. Extra-budgetary requirements for 2011
(CM(2011)1 addrev)

7.1. As agreed at an informal meeting with delegations on 31 January 2011, the Directorate General of Administration has distributed an updated version of Extra-budgetary requirements for 2011 in document CM(2011)1 addrev. It should be noted that, in line with the new mobilisation strategy above, the Council of Europe Programme and Budget will be extended to cover extra-budgetary requirements, starting with the first biennial period 2012-2013.

7.2. The group is invited to examine this item with a view to the following draft decision to the Deputies for adoption at their 1117th meeting (29 June 2011) without further debate:

    The Deputies took note of the extra-budgetary requirements for 2011, as they appear in document CM(2001)1 addrev.

8. Unpaid contributions and related interest charges
(CM(2011)33 add)

This is a regular item on the agenda of the GR-PBA; the question was last examined by the GR-PBA at its meeting on 23 September 2010. The situation as at 17 March 2011 is presented in document CM(2011)33 add.4 An updated document will be distributed closer to the meeting date, if necessary. The Group is invited to examine the situation of unpaid contributions to the various budgets and funds of the Council of Europe with a view to recommending the following draft decisions to the Deputies for adoption without further debate:

The Deputies

      1. took note of the situation concerning unpaid contributions to the various budgets and funds of the Council of Europe as at 17 March 2011, as set out in document CM(2011)33 add;

      2. invited the Secretary General to enter into contact with the competent authorities of the
      non-member states with a view to ensuring that the necessary measures would be taken for their financial obligations to be honoured.

9. Information items
- CM/Inf(2011)12 – Staff expenditure: effect of recent measures
- CM/Inf(2011)15 – Sale of the European Directorate for the Quality of Medicine building (EDQM) – Meinau

Following on from the group’s last meeting, it was agreed to put these information documents on the agenda of the present meeting, should any delegation wish to comment or put questions to the Secretariat.

10. Any other business

11. Date of the next meeting

17 June 2011 at 10 a.m. and 3 p.m.

Appendix

1112th meeting – 19 April 2011

Item 1.6

Priorities for 2012-2013 and their budgetary implications
(CM(2011)48 rev, SG/Inf(2011)9 rev1, SG/Inf(2011)9 rev1add and CM/Del/Dec(2011)1106/1.6)

Decisions

The Deputies

1. recalling their decision of 16 February 2011, supported the Secretary General’s proposals for Priorities for 2012-2013, as they appear in document CM(2011)48 rev, taking into account comments from delegations;

2. approved the new intergovernmental committee structure as presented in documents SG/Inf(2011)9 rev1 and SG/Inf(2011)9 rev1add, and agreed to carry out a progress review of this new structure on a regular basis, and for the first time by the end of March 2013;5

3. noted that detailed terms of reference of the steering and ad hoc committees and subordinate bodies would be adopted at the latest in the framework of the adoption of the Programme and Budget 2012-2013;

4. agreed to examine the budgetary implications contained in documents CM(2011)48 rev and SG/Inf(2011)9 rev1 in their Rapporteur Group on Programme, Budget and Administration (GR-PBA), in the light of comments from the Budget Committee;

5. agreed to resume consideration of this item at the latest at their 1117th meeting (29 June 2011), with a view to taking appropriate decisions.

1 This document has been classified restricted at the date of issue; it will be declassified in accordance with Resolution Res(2001)6 on access to Council of Europe documents.

2 “The Management Board shall report at least twice annually to the Committee of Ministers on the status of the Fund.”

3 In replacement of CM(2009)10 final.

4 It is also recalled that at the 95th Session of the Committee of Ministers (10 November 1994) the following decision was adopted: “... apart from exceptional circumstances having prevented a member state from fulfilling its obligation, Article 9 of the Council of Europe’s Statute will be applied to any state which has failed to fulfil all or a substantial part of its financial obligation for a period of two years.”

5 To evaluate the new intergovernmental committee structure after one year of functioning.



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