Ministers’ Deputies/ Rapporteur groups
GR-PBA
Rapporteur Group on Programme, Budget and Administration

GR-PBA(2009)9 19 June 20091
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Annotated agenda
Meeting of 2 July 2009

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1. Exchange of views with the Audit Committee
(CM(2009)106 – 1st Annual Report)

1.1. The Audit Committee has submitted its first annual report to the Committee of Ministers in accordance with Article 7 of the Appendix to Resolution Res(2008)2 establishing an independent Audit Committee. The report provides information about the Audit Committee’s annual activities since the committee commenced its function in June 2008 and presents the key areas of focus for the year to come. The Audit Committee also presents an updated version of its Rules of Procedures as annex 1 to the report.2

1.2. The group is invited to hold an exchange of views with the Audit Committee on the basis of the report with a view to recommending the following draft decision to the Deputies for adoption without further debate:

    The Deputies took note of the Annual Report for 2008 of the Audit Committee, as it appears in document CM(2009)106 and agreed to transmit it to the Parliamentary Assembly for information.

2. Exchange of views with the Internal Auditor
(CM(2009)85 - Annual Report 2008 of the Directorate of Internal Audit)

2.1. The group is invited to hold an exchange of views with the Internal Auditor, in the light of his annual report for 2008, as set out in document CM(2009)85, with a view to recommending the following draft decision to the Deputies, for adoption without further debate:

    The Deputies took note of the Annual Report 2008 of the Directorate of Internal Audit, as it appears in document CM(2009)85 and agreed to transmit it to the Parliamentary Assembly for information.

3. Financial Regulations and supplementary provisions of the Council of Europe: appointment of the External Auditor
(CM(2009)31)

3.1. At its meeting on 3 February 2009 (cf. GR-PBA(2009)CB1), the GR-PBA invited the Secretariat to submit proposals for amendment to the Financial Regulations providing for the appointment of a supreme audit institution of a member state as External Auditor, rather than an individual as is currently the case, and for an advisory opinion from the Audit Committee to the Committee of Ministers on the candidatures received based on an objective evaluation of the selection criteria. The proposed amendments are set out in document CM(2009)31. The Audit Committee has examined these proposals and did not make any comment. The Budget Committee recommended the text as it appears in document CM(2009)31 (cf. CM(2009)60, paragraph 68).

3.2. The group is invited to examine this item with a view to recommending the following draft decision to the Deputies, for adoption without further debate:

    The Deputies adopted the modifications to the Financial Regulations (Part VI – External Auditor, Articles 71-74) and to the procedure for the appointment of the External Auditor, as they appear at Appendix .. to the present volume of Decisions. <CM(2009)31>

4. Conditions of service of the judges of the European Court of Human Rights [and of the Commissioner for Human Rights]
(CM(2009)40 rev, CM(2009)40 rev add and DD(2009)231)

4.1. It is recalled that the group held an exchange of views under this item at its meeting on 28 May 2009, on the basis of the Secretary General’s proposal set out in CM(2009)40rev and in the light of comments from the Budget Committee set out in its May 2009 meeting report (cf. CM(2009)90). The group is invited to resume consideration of this item, in the light of a document prepared by the Secretariat in response to a number of technical questions raised on 28 May (cf. CM(2009)40 rev add), with a view to taking a position on the adoption by the Deputies of the draft resolution as contained in document CM(2009)40rev and amended by CM(2009)40 rev add.

    Draft decision

    The Deputies adopted Resolution CM/Res(2009)…on the status and conditions of service of judges of the European Court of Human Rights and the Commissioner for Human Rights.
    <CM(2009)40rev, Appendix I, as amended by CM(2009)40 rev add>

5. Pension Reserve Fund – 1st report for 2009 of the Management Board to the Committee of Ministers
(CM(2009)69)

5.1. In accordance with Article 4.73 of the Statute of the Pension Reserve Fund of the Council of Europe (Resolution Res(2006)1), the Management Board has submitted – for 2009 – its first report on the status of the fund to the Committee of Ministers in document CM(2009)69.

5.2. The group is invited to examine this item with a view to recommending that the Deputies take note of the report at their 1060th meeting (10 June 2009) without further debate.

6. Priorities for 2010 – Budgetary Implications
Proposals by the Secretary General
(CM(2009)67 and CM/Del/Dec(2009)1056/1.7, TC-INF(2009)CB1, GR-PBA(2009)CB3, GR-PBA(2009)CB4, DD(2009)317, DD(2009)319, DD(2009)334, DD(2009)336, DD(2009)337, DD(2009)340, DD(2009)341, DD(2009)342, DD(2009)344, DD(2009)362, Parliamentary Assembly Opinion No. 272 (2009) and No. 273 (2009),
Congress Rec_267 (2009) and Rec_268 (2009))

6.1. The group is invited to resume consideration of this item, with a view to making a recommendation to the Deputies on the Secretary General’s proposals for Priorities for 2010 – budgetary implications, before the summer break, in line with the budgetary calendar. Draft decisions for consideration by the group will be distributed in due time for this meeting, in the light of the informal consultation meeting on information offices of the Council of Europe which will take place on 25 June 2009.

7. Other business

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8. Date of the next meeting

Tuesday, 22 September 2009 at 10 a.m.
Thursday, 8 October 2009 at 3 p.m.
Thursday, 11 October 2009 at 10 a.m. (Programme of Activities).

Note 1 . This document has been classified restricted at the date of issue; it will be declassified in accordance with Resolution Res(2001)6 on access to Council of Europe documents.
Note 2 Article 5 of the Appendix to Resolution Res(2008)2 provides that “the Audit Committee shall decide on its own rules of procedure and communicate it to the Committee of Ministers.”
Note 3 “The Management Board shall report at least twice annually to the Committee of Ministers on the status of the Fund.”


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