Ministers' Deputies / Rapporteur Groups
GR-PBA
Rapporteur Group on Programme, Budget and Administration

GR-PBA(2009)16 corrigendum 13 November 2001
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Council of Europe Budgets
Financial Year 2010 – Draft Budgets and Programme of Activities

General Budget – Part 1: Ordinary Budget

Reference documents:
CM(2009)130 vol1, CM(2009)130 vol1corr, CM(2009)130 vol1corr2,

CM(2009)130 vol1corr3 and CM(2009)130 vol1corr4
CM(2009)130 vol2

CM(2009)167 and CM(2009)171
CM(2009)131
CM(2009)147
CM(2009)95
CM(2009)67
CM(2009)160
Parliamentary Assembly Opinion No. 272 (2009)
Parliamentary Assembly Opinion No. 273 (2009)
GR-PBA(2009)CB9

Item to be considered by the GR-PBA at its meeting on 17 November 2009

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1. These notes present the draft decisions for:

Part 1: Ordinary Budget, Service Budgets, Budget of the European Youth Centres, Subsidiary Budget for Publications

2. In the light of the Chair's summing-up made at the group’s last meeting (cf. GR-PBA(2009)CB9), the Secretary General has presented additional proposals for savings; these are set out in document CM(2009)171. The GR-PBA is invited to resume consideration of this item, in the light of that document, with a view to finalising the draft decisions for the Deputies’ 1071st (Budget) meeting on 25-26 November 2009.

3. The draft decisions presented below have been revised in line with the proposals made by the Chair at the GR-PBA meeting on 5 November (cf. GR-PBA(2009)CB9 and DD(2009)558).

DRAFT DECISIONS

1071st meeting – 24-26 November 2009

Item 11.1
Part 1

COUNCIL OF EUROPE BUDGETS
Financial Year 2010

Ordinary Budget, Subsidiary Budgets – Services, Subsidiary Budget of the European Youth Centres, Subsidiary Budget for Publications, Programme of Activities and adjustment of the scale of contributions of member states to the budgets of the Council of Europe
(CM(2009)130 vol1, CM(2009)130 vol1corr, CM(2009)130 vol1corr2, CM(2009)130 vol1corr3, CM(2009)130 vol1corr4, CM(2009)130 vol2, CM(2009)167, CM(2009)171, CM(2009)160, CM(2009)95, CM(2009)131 and CM(2009)147)

Decisions

The Deputies

1. adopted Resolution CM/Res(2009)… fixing the scale of contributions to the Ordinary Budget and to the Budget of the European Youth Foundation, with effect from 1 January 2010, as it appears at Appendix … to the present volume of Decisions <Appendix 1 to these Notes>, and fixed, as follows, the rates of contribution to the special accounts for cultural and sports activities for 2010 of the non-member state party to the European Cultural Convention:

- Belarus 0.3736%

2. approved the amounts for the rates of the various retainers, honoraria and daily allowances with effect from 1 January 2010, as they appear at Appendix … to the present volume of Decisions; < Appendix II to CM(2009)130 vol1 corr32 >

3. fixed, as follows, with effect from 1 January 2010, the rates of the annual representational allowances for specially appointed officials:

- Secretary General €24 038

- Deputy Secretary General and Secretary General of the Assembly
having the rank of Deputy Secretary General €9 799

4. fixed, as follows, with effect from 1 January 2010, registration fees for the activities of the European Youth Centres:

- Training courses €60
- Symposia or conferences €40
- Study sessions €50
- Language training courses €100

5. fixed the total appropriations for staff-related expenditure at €145 432 000, noting that in accordance with their decision adopted at their 971st meeting (12 July 2006, item 1.6), any increase in this total would require their approval; < CM(2008)130 vol1 corr2 >

6. authorised the Secretary General to make Vote to Vote transfers of appropriations when the requirement for such transfers arose from the redeployment of permanent posts effected by the Secretary General under the powers conferred on him by Resolution (81) 6 and to make Vote to Vote transfers of appropriations between the various heads covering staff expenditure, to deal with any budgetary problems arising from the charging of staff expenditure to a variety of sub-heads of the budget;

    7. authorised the Secretary General to make transfers of appropriations between the various votes of the budget in respect of placement of national civil servants on secondment;

    8. approved the table of permanent posts, as it appears at Appendix … to the present volume of Decisions; < CM(2009)130 vol1corr >

    9. took note of the table of positions, as it appears in document CM(2009)130 vol1corr;

10. approved the organisation chart with effect from 1 January 2010, as it appears at Appendix … to the present volume of Decisions; < CM(2009)130 vol1, page 140 >

11. adopted Resolution CM/Res(2009)… approving the Ordinary Budget for the 2010 financial year, as it appears at Appendix … to the present volume of Decisions; < Appendix 2 to these Notes >

12. took note of the medium-term investment plan 2011-2014, as it appears at Appendix III to document CM(2009)130 vol1;

13. approved the Investment Programme for 2010, as it appears at Appendix III of CM(2009)130 vol1 < CM(2009)130 vol1corr4 > for a total of €5 145 000;

14. approved the Programme of Activities for 2010, as set out in document CM(2009)130 vol2, as amended by documents CM(2009)167 and CM(2009)171, and accordingly adopted Resolution CM/Res(2009)…, as it appears at Appendix … to the present volume of Decisions; <Appendix 3 to these Notes>

15 agreed to increase the Investment Budget of the European Court of Human Rights by authorising an increase of €96 000 in the grant to the investment budget in Vote IV of the 2009 Ordinary Budget; < CM(2009)160 >

16. expressed their determination to implement a comprehensive reform process in the Council of Europe with a view to enhancing its political relevance, impact and visibility and increasing its effectiveness and efficiency in delivering its mandate;

17. welcomed the Secretary General’s commitment to reform and invited him to present his initial ideas on a comprehensive reform process at a special meeting of the Deputies to be held no later than the end of March 2010;

18. invited the Secretary General to present proposals to improve the budget process (including the calendar) by the end of January 2010, in this context; there is a need for an early review of the calculation of the budget including the relevant annual inflation rate and salary adjustments;

19. decided that henceforth all new documents submitted to them for decision containing new proposals for Council of Europe action (including, but not limited to, treaties, action plans and strategies) should include, at the beginning, a boxed paragraph on their resource implications;

20. agreed to come back to the question of the deduction of the unspent credit balance of prior years from the basis of the calculation of the budget for future years in the framework of decision n° 18 above;

21. asked the Secretary General to inform them of any substantial modifications introduced during the course of the year to the Programme of Activities;

22. reaffirmed their decision taken last year (CM/Del/Dec(2008)1042/11.1 Part 1, decision 16) recalling that the credit balance should be reimbursed to member states, unless otherwise decided by the Committee of Ministers;

23. reaffirmed their decision taken last year (CM/Del/Dec(2008)1042/11.1 Part 1, decision 18) asking that the negative reserve continue to be reduced.

Appendix 1

Resolution CM/Res(2009)xxx
on the adjustment of the scale of contributions to the Council of Europe Ordinary Budget and Budget of the European Youth Foundation with effect from 1 January 2010

(Adopted by the Committee of Ministers on … 2009
at the … meeting of the Ministers' Deputies)

The Committee of Ministers, under the terms of Article 38 of the Statute of the Council of Europe,

Having regard to Resolution (94) 31;

Having regard to the Secretariat's proposals set out in document CM(2009)95,

Resolves as follows:

The scale of contributions by member states to the Ordinary Budget and to the Budget of the European Youth Foundation, as appended to this resolution, is adopted with effect from 1 January 2010. <CM(2009)95>

***

Appendix 2

Resolution CM/Res(2009)xx
concerning the Ordinary Budget for 2010

(Adopted by the Committee of Ministers on … 2009
at the 1071st (Budget) meeting of the Ministers' Deputies)

The Committee of Ministers, under the terms of Article 16 of the Statute of the Council of Europe,

Having regard to Article 38. b and c of the said Statute;

Having regard to Articles 3, 6, 8, 9, 10, 20, 22, 23 and 28 of the Financial Regulations;

Having regard to Resolution CM/Res(2009)… of … 2009 fixing the scale of contributions of member states to the Ordinary Budget of the Council of Europe for 2010;

Having regard to the Parliamentary Assembly Opinion No. 273 (2009) on its expenditure for the financial year 2010;

Having regard to the draft Ordinary Budget and draft Subsidiary Budget of the European Youth Centres, the draft Subsidiary Budgets: Services for 2010 and the draft Programme of Activities for 2010 as submitted by the Secretary General (documents CM(2009)130 vol1 and CM(2009)130 vol2, as amended by documents CM(2009)167 and CM(2009)171);

Having regard to the report of the Budget Committee (document CM(2009)147),

Resolves as follows:

1. Approval is hereby given to the Ordinary Budget of expenditure and receipts for 2010, divided into votes, heads and sub-heads, according to Table A3 appended hereto totalling € 211 027 100, this amount to be financed by member states' contributions, apportioned among member states according to Table B3 appended hereto.

2. Approval is hereby given within the framework of the Ordinary Budget, according to Table C3 – D3 – E3 appended hereto, to the authorisations of expenditure and receipts totalling € 15 771 600 which constitute the Subsidiary Budgets: Services for 2010, it being understood that the total of the budgets of receipts shall be a function of actual receipts; the budgets of expenditure and receipts will be adjusted accordingly in the course of the financial year.

3. Approval is hereby given within the framework of the Ordinary Budget, according to Table F3 appended hereto, to the authorisations of expenditure and receipts totalling € 3 587 200 which constitute the Subsidiary Budget of the European Youth Centres for 2010. As total receipts shall be a function of actual receipts, the budgets of expenditure and receipts will be adjusted accordingly during the course of the financial year.

4. Approval is hereby given within the framework of the Ordinary Budget, according to Table G3 appended hereto, to the authorisations of expenditure and receipts totalling € 1 030 300 which constitute the Subsidiary Budget for Publications for 2010.

***

Appendix 3

Resolution CM/Res(2009)xx
approving the Programme of Activities for 2010

(Adopted by the Committee of Ministers on … 2009
at the … meeting of the Ministers' Deputies)

The Committee of Ministers,

Having regard to the draft Ordinary budget and to the draft Subsidiary budget of the European Youth Centres for 2010 as presented by the Secretary General (document CM(2009)130 vol1);

Having regard to the draft Programme of Activities for 2010 as presented by the Secretary General (document CM(2009)130 vol2, as amended by documents CM(2009)167 and CM(2009)171);

Having regard to the reports of the Chairs of the competent Rapporteur Groups (document GR-PBA(2009)14);

Having regard to the report of the Chair of the GR-PBA;

Approves the Programme of Activities for 2010.

Note 1 This document has been classified restricted at the date of issue; it will be declassified in accordance with Resolution Res(2001)6 on access to Council of Europe documents.
Note 2 Rates frozen at their 2009 level.
Note 3 These tables will be distributed at the Deputies’ 1071st (Budget) meeting (25-26 November 2009).


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