2002greds22






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    Ministers' Deputies / Rapporteur Groups

    GR-EDS
    Rapporteur Group for Democratic Stability

    GR-EDS(2002)22 18 avril 2002

    ————————————————

    Kosovo/FRY
    Observation of local elections (21.09.02)

    ————————————————

    1. On 9 March 2002, the Special Representative of the United Nations Secretary General, Head of the UN Interim Administration Mission in Kosovo (UNMIK), Mr. Michael Steiner addressed a letter to the Secretary General of the Council of Europe, Mr Walter Schwimmer, requesting that the Council of Europe “accept the responsibility for international observation of the electoral process, culminating in recommendations directly to the Special Representative of the Secretary General regarding the certification of the registration process and of the elections results ” (copy of letter appended).

    2. In his communication to the Ministers’ Deputies on 10 April 2002 (791st meeting, item 1.3) the Secretary General informed the Committee of Ministers about this request by UNMIK and proposed a positive response under certain conditions.

    3. At their 791st meeting (10 April 2002, item 2.1) the Ministers’ Deputies adopted the following decision:

    Municipal elections in Kosovo (21 September 2002)

    3. Instructed their Rapporteur Group GR-EDS to examine positively the latest request of UNMIK (letter of 9 March 2002 to the Secretary General) for renewed Council of Europe involvement, starting on 1 July 2002, in the international observer mission for the forthcoming elections in Kosovo, and to report back.”

    4. Accordingly, the Secretariat has prepared a draft budget for a CEEOM 3 based on the basic conditions mentioned by the Secretary General in his initial communication.

    5. The Secretary General considers that for the sake of the success of this operation, the necessary resources should be mobilised from the 2002 budgetary provision for field missions/programmes.

    6. This draft budget should be considered as a framework (with an overall fixed ceiling), which would be adopted by the still-to-be appointed Head of Mission in accordance with his/her analysis of the concrete specific needs. A financial report will be produced at the end of this operation.

    7. The Secretary General stresses the need for an early decision on this issue by the Committee of Ministers to give a reply to UNMIK’s request and to start the preliminary operations for the setting up of the Mission and the recruitment of staff.

    8. Finally the Secretary General underlines that the success of the operation depends largely on the Head of Mission and the speedy deployment (as from 1 July 2002) of seconded long-term observers.

      COUNCIL OF EUROPE ELECTION OBSERVATION MISSION - 3

     

      15/04/02

      Kosovo Local Election - 2002

             
             

      DRAFT BUDGET

         

       

       

       

       

       

       

      NUMBER OF

      UNIT COST

      BUDGET

      1.

      INTERNATIONAL STAFF

       

      MONTHS

      per month

       

      1.1

      PROJECT MANAGEMENT AND CORE STAFF*

       

       

       

       

      (core team staff operational throughout all phases)

     

       

       

       

      1.1.1

      Project managing assistant in Strasbourg HQ - B3 -(salary)

      3.5

      3800

      13,300.00

      1.1.2

      Head of mission

         

      Fully seconded

       

       

      1.1.3

      Official responsible for Finance (salary + per diem)

      3.5

      6500

      22,750.00

      1.1.4

      Press officer (salary + per diem)

       

      3

      6833

      20,500.00

      1.1.5

      Field operation director (contract and per diem)

      3.5

      8500

      29,750.00

      1.1.6

      Logistics-Security-IT 1 (per diem)

       

      3.5

      4500

      15,750.00

      1.1.7

      Logistics-Security-IT 2 (contract + per diem)

     

      3

      8500

      25,500.00

      1.1.8

      International secretary (salary and per diem)

     

      3.5

      6500

      22,750.00

      1.1.9

      Travel costs for core staff

       

       

       

      20,000.00

       

     

      sub-total core team

       

       

       

      170,300.00

      1.1.10

      Travel costs for CoE staff to Kosovo

     

       

       

      0.00

      1.1.13

      Insurance 200 euros per person

       

      6

      200

      1,200.00

      1.1.14

      Contracts for external expertise required during the process

       

       

      8,000.00

      1.1.16

      CEEOM staff travel in Mission area

     

       

       

      6,000.00

       

           

      SUB-TOTAL

       

       

      185,500.00

      2

      LONG TERM OBSERVERS FOR REGISTRATION AND ELECTORAL CAMPAIGN

       

       

       

       

      July-September 2002 16 LTOs = 8 teams

     

       

       

       

       

      On secondment

         

       

       

       

      2.1

      Insurance 200 euros per person

       

      16

      200

      3,200.00

       

       

       

       

       

      SUB-TOTAL

       

       

       

      3.

      LOCAL STAFF

       

       

       

       

       

       

      3.1

      Local secretary

         

      3.5

      1600

      5,600.00

      3.2

      Local media assistant

         

      3.5

      1600

      5,600.00

      3.3

      Other local staff (cleaning, guards)

     

      3.5

      2600

      9,100.00

      3.4

      INTERPRETERS

         

       

       

       

      3.4.1

      Core team interpreters 2

       

      3.5

      5371

      18,800.00

      3.4.2

      Interpreters for long-term observation 8

     

      3

      12500

      37,500.00

      3.5

      DRIVERS

         

       

       

       

      3.5.1

      Core team drivers 3

         

      3.5

      3143

      11,000.00

      3.5.2

      Drivers for the registration and electoral campaign observation 8

      3

      9500

      28,500.00

       

       

       

       

       

      SUB-TOTAL

       

       

      116,100.00

      4.

      OFFICE AND EQUIPMENT

     

       

       

       

       

      4.1

      Furniture and office equipment

       

      3.5

      5714

      20,000.00

      4.2

      Office rents (Pristina and branch offices)

     

      3.5

      7000

      24,500.00

      4.3

      Office supplies and stationary equipment (incl. electric generator)

      3.5

      2000

      7,000.00

      4.4

      Monthly office running costs (incl.insurance)

     

      3.5

      2900

      10,150.00

      4.5

      Petrol and car maintenance

       

      3.5

      3500

      12,250.00

      4.6

      Computers and printers lease

       

      3

      2333

      7,000.00

      4.7

      Mobile phones

         

      3.5

      229

      800.00

      4.8

      Communication costs

         

      3.5

      2000

      7,000.00

      4.9

      Backup satellite phone: connection + communication costs

      3.5

      1000

      3,500.00

      4.10

      Rental of vehicles for the core team

     

      3.5

      6857

      24,000.00

      4.11

      Rental of vehicles for the long-term observers

     

      3

      25000

      75,000.00

      4.12

      Printing costs

         

       

       

      5,000.00

      4.13

      Rental of briefing rooms

       

       

       

      10,000.00

      4.14

      Visibility material

         

       

       

      20,000.00

       

       

       

       

       

      SUB-TOTAL

       

       

      226,200.00

       

             

       

       

       

      5.

      MISCELLANEOUS / UNFORESEEN EXPENSES (translation, freight…)

       

       

      28,000.00

       

       

       

       

       

      TOTAL

       

       

      559,000.00


    Dear Mr. Schwimmer,
    UNITED NATIONS
    United Nations 1nterim Administration Mission in Kosovo

    NATIONS UNIES Mission d'Administration Intérimaire des Nations Unies au Kosovo

    Pristina, 9 March, 2002
    On 19 February, 1 have announced after consultations in co-operation with the Chairman-in -Office of the OSCE that Municipal Assembly Elections, as called for in UNMIK Regulations 2000/39 and 2000/45, will be held on 21 September 2002, provided that the Provisional Institutions for Self-Government are put in place. With the election of a President and a Government by the Assembly of Kosovo on 4 March, this provision has been fulfilled.
    As was the case in the 2000 Municipal Elections and the 2001 Assembly Election, the OSCE Mission in Kosovo (OMiK). Pillar 111 of UNMIK, has been tasked with conducting the elections. Once again, UNMIK and ONIX are very pleased to request that the Council of Europe accept the responsibility for international observation of the electoral process, culminating in recommendations directly to the Special Representative of the Secretary-General regarding the certification of the registration process and of the election results.
    1 ask that the Council of Europe observe the following processes:
    Updating the Voters' List. The Voters' List is an extract from the Civil Registry, but in order to make it functional on Election Day, UNMIK and OMiK must collect new data. New registrants must be processed, voters who have moved must be allowed to change their municipal franchise, and voters must be allowed to vote for the Assemblies of their pre-conflict municipalities. Within Kosovo, in Serbia-proper, and in Montenegro, this will be an in-person process; elsewhere in the world, it will be conducted by rnail. While this process will be much smaller than in 2000 or 2001, municipal elections are much more sensitive to registration fraud or the appearance of registration fraud.
    The Electoral Campaign. In both 2000 and 2001, the Council of Europe conducted a comprehensive and detailed analysis of the rules governing the campaign period and of the behaviour of the political entities and the media. Such analysis is critical to ensuring that the voters have a suitable environment in which to make and express their choices.
    Mr. Walter Schwimmer
    Secretary-General,
    Council of Europe

    The Count and Results Centre. Most ballots will be counted in the Polling Stations after the close of polls. Absentee ballots, ballots cast in person in Serbia-proper and Montenegro, by-mail ballots, special needs ballots, and conditional ballots will be counted in the Count and Results Centre (C&RC). The C&RC will also be responsible for adjudicating conditional ballots, auditing all polling station results, and producing partial and final results. It is essential that the work of the C&RC be closely observed.

    In the course of observing the electoral process, 1 ask that the Council of Europe invite observers from other organizations (such as European Parliamentary Assemblies) to participate as the Council of Europe deems appropriate. 1 also ask that the Council of Europe accept responsibility for accrediting international observers not acting under the Council of Europe umbrella, including country liaison offices.

    Election Day, Of course, the central moment of the electoral process is Election Day, and we trust that a suitable number of observers will monitor the process in Kosovo, Serbia, and Montenegro. The organisation of Election Day, the security atmosphere, and the adherence of the political entities and polling staff to the electoral rules must be assessed.

    Michael Steiner
    Special Representative of the Secretary-General
    Yours sincerely,

    Over the past two years, Council of Europe election observers have played an essential and constructive role, helping LNMIK and 0MiK to manage transparent elections under difficult circumstances and helping ensure that local and international participants accept the legitimacy of the outcome. 1 look forward to continuing the close co-operation between our organisations through the next electoral process.
    The OMiK Department of Election Operations is at your service to describe operational plans and help with the drafting of the Terms of Reference. Although operational planning is still underway, and timelines are dependent on the OSCE budgeting process, our current expectation is that the election observation mission would need to be established in May to be ready to observe the Voters’ List updating activities. As UNMIK and OMiK continue the planning process, we will keep Council of Europe apprised of the expected timeline.



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