Ministers' Deputies / Rapporteur Groups
Rapporteur Group on Administrative and Budgetary Questions
GR-AB(2004)20 8 September 2004
Draft annotated agenda
Meeting of 16 September 2004
1. Revision of Resolution(76)4 on consultants and new resolution on outsourcing contracts to external service providers
(CM(2004)105 revised and Resolution(76)4)
1.1. At its meeting on 12 July 2004 the GR-AB examined a draft Resolution on service contracts of consultants intended to replace Resolution (76) 4 on consultants as well as a new draft Resolution on outsourcing contracts. Delegations expressed their general satisfaction with the proposals. Further to the comments made by a number of delegations at that meeting, the Secretariat has issued revised draft resolutions in document CM(2004)105 revised.
1.2. The Group is invited to examine this item with a view to recommending the adoption of the revised draft Resolutions at the Deputies' 899th meeting (13 October 2004).
2 Human Resources Policy - Modification of the Staff Regulations concerning Staff Leave
Draft Resolution amending the Staff Regulations (Article 45, paragraph 1)
(CM(2004)157, CM/Del/Dec(2003)830 Item 11.1)
2.1. During the discussions on the annual salary adjustment for 2003 it was noted that a reduction in working hours in the French civil service in the relevant reference period, gave rise to an additional increase of 0.94% in all salary scales for that year. The Committee of Ministers decided at that time (see decision CM/Del/Dec(2003)830 Item 11.1) to adjust of salary scales for 2003 on the basis of adjustment indices calculated without taking account of this element, noting that the Secretary General would consider the way in which the reduction in the working hours in the French civil service, equivalent to a rise of 0.94% in the reference index, could be taken into account in the conditions of service of staff.
2.2. Following discussions with the Staff Committee and with its agreement, it is proposed in future to compensate staff members for the abovementioned element by giving two extra days' annual leave.
2.3. To implement this measure, it will be necessary to amend Article 45 paragraph 1 of the Staff Regulations, so as to make provision for the Secretary General to grant the extra days' leave. As in the future the number of extra days may fluctuate, either upwards or downwards, in line with variations in the working hours of the various national civil services it is proposed that the new formulation of Article 45 paragraph 1 should allow the Secretary General to implement any subsequent decision of the Committee of Ministers in this respect, without needing to modify the Staff Regulations. It is proposed that revised Article 45 paragraph 1 read as follows:
“Staff members shall be entitled to paid leave of two and a half working days per month of service. The Secretary General may, with the consent of the Committee of Ministers, grant additional leave.”
2.5. In light of the above, the GR-AB is invited to examine this item with a view to recommending the following draft decisions to the Deputies:
1. adopted Resolution (2004) ... amending the Staff Regulations (Article 45, paragraph 1), as it appears in Appendix... to this volume of Decisions <CM(2004)157> ;
2. decided that the above-mentioned resolution would enter into force on the day on which it was adopted and invited the Secretary General to inform Council of Europe staff of the relevant amendment to the Staff Regulations;
3. having regard to the decision taken at their 830th meeting (5 March 2003, item 11.1), authorised the Secretary General to grant as of 2004, two additional days of annual paid leave.
3. Unpaid Contributions at 30 June 2004
3.1. Contributions are payable not later than six months after the date of notification by the Secretary General of the contributions due (Article 39 of the Statute). Article 12 of the Financial Regulations further states that the Committee of Ministers shall be notified of the list of member states whose contributions remain unpaid at the end of this period.
3.2. It is also recalled that at the 95th Session of the Committee of Ministers (10 November 1994) the following decision was adopted:
“... apart from exceptional circumstances having prevented a member state from fulfilling its obligation, Article 91 of the Council of Europe's Statute will be applied to any state which has failed to fulfil all or a substantial part of its financial obligation for a period of two years.”
3.3. The question of unpaid contributions was last examined by the Deputies at their 861st meeting (19 November 2003). The Deputies urged member states concerned to make proposals regarding the regularisation of their situation and invited the Secretary General to enter into contact with the competent authorities of the non-member states concerned with a view to ensuring that the necessary measures would be taken for their financial obligations to be honoured. The Deputies also invited this Group to continue its review of this matter and to report back at a later stage.
3.4. Further to the above, the Group is invited to pursue consideration of unpaid contributions to the various budgets and funds of the Council of Europe as at 30 June 20042, as set out in document CM(2004)159.
4. Creation of a European Forum for Roma and Travelers – Budgetary Implications
(GT-ROMS(2004)4 revised 2)
4.1. Further to the GR-AB meeting on 17 June 2004 (cf GR-AB(2004)CB7), the Secretariat has issued a revised document on the budgetary implications of the creation of a European Forum for Roma and Travellers (GT-ROMS(2004)4 revised 2).
4.2. The Group is invited to resume consideration of this item in the light of this revised document with a view to making a recommendation on the proposals concerning the Council of Europe's contribution to a possible European Forum for Roma and Travellers. The Chair draws the Group's attention to two options set out in paragraph 7 of that document, namely:
Option 1. the Council of Europe contribution in terms of staff, accommodation and logistical support would be treated as a contribution in kind, in addition to the €200 000. The latter amount would be treated as a grant towards the cost of the Forum activities set out in the table […]. The costs indicated for these activities are estimates only, and should actual costs exceed the estimates the excess would be covered by the Forum's own resources;
Option 2. as 1. above, except that the Council of Europe would approve and guarantee the financing of the programme as set out in the table below, any actual expenditure in excess of the € 200 000 estimated being covered by transfers of appropriations within Vote II of the budget.
4.3. The Chair invites delegations to indicate their preference with regard to the two options. In this respect, he recalls that a provision for the European Forum of Roma and Travellers of € 200 000 has been made in the 2004 Ordinary Budget, in particular towards the costs of a constituent meeting of the Forum; secretariat needs being met by redeployment (as a contribution-in-kind in addition to the above amount). Similar provisions were proposed in the draft programme of activities for 2005.
5. Any other business
6. Date of the next meeting
Tuesday, 19 October at 3 p.m.
Note 1 "the Committee of Ministers may suspend the right of representation on the committee and on the Parliamentary Assembly of a member which has failed to fulfil its financial obligation during such period as the obligation remains unfulfilled".
Note 2 For the 2004 financial year, contributions – for states members on 1 January – should have, in principle, been paid by 30 June 2004.