GR-AB(2001)29 ... Building needs of the Council of Europe - Summary sheets


Ministers' Deputies
Rapporteur Groups

GR-AB(2001)29 (restricted) 11 October 2001
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GR-AB Rapporteur Group on Administrative and Budgetary Questions

Building needs of the Council of Europe
Summary sheets

Secretariat Memorandum prepared by the Directorate General of Administration
and Logistics

 

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I.          Project to be funded by all member states (“General Building”)

 

1.         Objective:

 

           To replace the temporary offices rented to the Council of Europe by the City of Strasbourg since 1991.  These offices were initially foreseen for a five-year period only.

 

           According to the CAHB's experts, subject to regular maintenance and repair work, it would be conceivable to extend the life-span for these offices until 2004-2009 at the most.

 

           Move DGII from the Human Rights Building, to enable the European Court of Human Rights to meet its growing needs.

 

           Add to the storage and archiving areas in the Palais de l'Europe, which are now inadequate. 

 

2.         Technical aspects of the project (based on the programme drawn up by the CAHB – Doc CM(2001)102 of 29/06/01):

 

           Location: the Boecklin site, where the leased temporary offices are currently erected. The plot belongs to the City of Strasbourg.

 

           Areas:

 

Total area of the building = 21,600m² (gross floor area)

of which:

 

          offices.......................................................................................... 10,037m²

          meeting rooms............................................................................... 2,245m²

          ancillary, technical and storage premises......................................... 8,796m²

          welfare premises, day-nursery........................................................... 522m²

 

           Number of staff concerned = 286 (+ potential for another 44 employees)

 

           Meeting rooms with interpretation facilities = 6

 

          1 for 200 persons

          2 for 100 persons

          3 for 50 persons

 

           Car park:

 

          area = 9,200m² (gross surface area)

          number of places = 335

 

3.         Estimated cost

 

Observation:

The CAHB has drawn up this estimate on the basis of the above programme. The CAHB considers that both the programme of areas for building and the estimated costs represent ceilings that should be respected in this operation.

 

Total costs (in December 2000, thousand Euros):

 

          general building, including car park................................................... 43,390

          crèche, day-nursery.............................................................................. 940

          grounds.................................................................................................. pm

          additional costs (design competition, removals)................................... 1,660

          TOTAL.......................................................................................... 45,990

  

4. Financing (Cf. Doc GR-AB(2001)7)

 

Feasible if the Extraordinary Budget if kept at its current level (€5,130,000) until 2015 at the latest, or, in thousands of Euros:

 

          resources available in 2002-2004

(savings from non-use of the EPIC building)                  1,240/year

 

          resources available as of 2005

(as above, plus sum available after repaying the last loan for the Human Rights Building)                                                                                                            5,130/year

 

If a loan were to be taken out in 2004, repayment could be made in 10 to 11 repayments of €5,130,000 depending on the interest rate at the time. Thus, financing for the programme does not imply any new expenditure for the member states in terms of their current contributions to the Extraordinary Budget.

 

5.         Participation by the host country authorities

 

-           City of Strasbourg: to make available the plot, which has an approximate value of €6.36M, for the symbolic sum of €1 (see Appendix 1).

 

-           French Government[1]: up to 24% contribution to funding, or 11.40% more than the current rate of normal contribution, representing an additional contribution of €6.9M for the project as a whole.

 

6.         Deadline for completion

 

The CAHB has estimated the administrative and technical deadlines for preparation and construction at 6 years (CM(2001)102). The Secretariat considers that a timeframe of 4 years from the date of the Deputies' formal decision is feasible for a relatively uncomplicated building of this sort. 

 

7.         Design competition

 

The CAHB considers that the cost of holding an open competition could be disproportionate in terms of the estimated cost of the buildings. The Secretariat shares this view, and notes the additional time that would be required for organising such a competition.

 

In accordance with the financial rules, award of the various works contracts would of course involve an international invitation to tender. 

 

II. Project to be funded by the member states of the “European Pharmacopoeia” Partial Agreement

 

1.         Objective:

 

The European Directorate for the Quality of Medicines has been housed in a co-owned building since June 1992.

 

Despite the extra capacity provided for when purchasing these premises, the Pharmacopoeia's rapidly expanding activities mean that it can no longer operate properly in the current premises.

 

A separate building on land belonging to the Council of Europe would also make it possible to allow room for future additional growth.

 

2.         Technical aspects (based on the programme drawn up by the CAHB – Doc CM(2001)102 of 29/06/01).

 

Location:

 

- Several building sites have been proposed, both by the Strasbourg city authorities and Kehl local authority. The Deputies, in their composition restricted to Representatives of the states Parties to the Convention on the Elaboration of a European Pharmacopoeia, will take this decision on the basis of various criteria, after an opinion from the CAHB.

 

          suitability of the various sites for construction work;

 

          Logistical ease of communication with the Council of Europe's central site;

 

          Effects of local taxation on construction costs (VAT).

 

          Possible legal implications of delocalising the Pharmacopoeia to another member state.

 

Area:

 

           Total area of building = 11,920 m² (gross floor area)

of which:

 

                                  offices ........................................................................................... 4270 m²

                                  meeting rooms............................................................................... 1420 m²

                                  laboratories..................................................................................... 3620m²

                                  ancillary, technical and storage premises.......................................... 2610m²

 

           Number of staff concerned............................................................................................ 157

 

 

           Car park:

          Area = 2500m²

          Number of places = 100 

 

3.         Estimated cost

 

           Total cost (value in December 2000, thousand Euros)............................................... 28,600

           Cost of site development............................................................................................ 1,000

 

           VAT (if applicable).................................................................................................... 5,330 

 

4. Funding (See Doc CM(2000)153):

 

A large proportion of the financing costs could be raised by selling the current premises and from surplus receipts from the sale of reference substances:

 

 

In thousand Euros

with VAT

Without VAT

Sale of current premises

3,500

3,500

Surplus available at the end of 2001

11,000

11,000

Total sum

15,100

20,430

 

This sum could be raised in five to six years (seven to eight years with VAT), so long as the Pharmacopoeia's sales remained at their current level (the trend in recent years has been for a consistent increase in sales).

 

5.         Participation by the host country authorities:

 

           City of Strasbourg: to make available the plot for the symbolic sum of €1 (see Appendix 1).

           Kehl: to make a plot available for a symbolic sum.

  

6.         Deadline for completion (see previous sheet) 

 

7.         Design competition (see previous sheet) 

 

 

Appendix 1

 

Letter dated 9 October from the Mayor of Strasbourg to the Secretary General of the Council of Europe 

 

 

Dear Secretary General,

 

In our recent conversations you kindly informed us that the Council of Europe was hoping to construct two new buildings shortly – an office block on the rue Boecklin site and a building nearby for the European Pharmacopoeia.

 

You asked us about the possibility of the City of Strasbourg's making the land – which it owns at the site – available to the Council of Europe free of charge or for a token sum.

 

We gave you to understand, and we have the honour to confirm, that we are quite willing to have the City Council do that, thereby repeating Strasbourg's gesture to the Council of Europe for the new Human Rights Building. The decision could be taken before the end of the year, as soon as the Council of Europe confirms its intentions and we have taken a final decision as to a site for the Pharmacopoeia.

 

As the new buildings would be in an urban environment that already has buildings of outstanding interest, we would very much appreciate the Council of Europe's involving us in whatever architectural decisions were taken.

 

We are at your disposal for any further discussion of the projects.

 

Yours sincerely,

 

 

 

 

Robert Grossmann,                                                                                           Fabienne Keller,

Deputy Mayor                                                                                                  Mayor

 

 



[1] Subject to official confirmation (France contributed to previous building projects, such as the Human Rights Building, at the rate of 24%).



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