Ministers’ Deputies
Notes on the Agenda

CM/Notes/1042/11.1 Part 1 18 novembre 20081
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1042 Meeting, 25-27 November 2008
11 Administration and Logistics


11.1 Council of Europe Budgets
Financial Year 2009 - Draft Budgets and Programme of Activities

General Budget

Part 1

Item prepared by the GR-PBA on 6 November 2008 and to be prepared by the GR-PBA on 25 November 2008

Reference documents:
CM(2008)130 vol1, CM(2008)130 vol1corr2, CM(2008)130 vol1corr3, CM(2008)130 vol1addrev
CM(2008)162 and CM(2008)162 corr

CM(2008)130 vol2
CM(2008)132
CM(2008)138
CM(2008)85 and CM(2008)85
CM(2008)61
Parliamentary Assembly Opinion No. 268 (2008)
Parliamentary Assembly Opinion No. 269 (2008)

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1. These notes present the draft decisions for:

Part 1: Ordinary Budget, Service Budgets, Budget of the European Youth Centres, Subsidiary Budget for Publications

2. The GR-PBA examined this item at its meeting on 6 November 2008. The outcome of that examination is presented in GR-PBA(2008)CB6. In the light of the Chair's summing-up made at that meeting, the Secretary General has presented additional proposals aiming at reaching a compromise decision based on the principle of Zero Real Growth of member states contributions to the Ordinary Budget; these are set out in document CM(2008)162 corr. The GR-PBA will resume consideration of this item, in the light of that document, at its meeting of 25 November 2008. The Chair of the GR-PBA will report orally to the Deputies on the outcome of that debate.

3. Final budget tables will be distributed at the present meeting. A summary table of the draft 2009 Ordinary budget is presented in Appendix 1.

DRAFT DECISIONS

1042nd meeting – 25-27 November 2008

Item 11.1
Part 1

COUNCIL OF EUROPE BUDGETS
Financial Year 2009

Ordinary Budget, Subsidiary Budgets – Services, Subsidiary Budget of the European Youth Centres, Subsidiary Budget for Publications, Programme of Activities and adjustment of the scale of contributions of member states to the budgets of the Council of Europe
(CM(2008)130 vol1, CM(2008)130 vol1 corr, CM(2008)130 vol1 corr2, CM(2008)130 vol1 corr3, CM(2008)130 vol1 addrev, CM(2008)130 vol2, CM(2008)162, CM(2008)162corr, CM(2008)85, CM(2008)132 and CM(2008)138)

Decisions

The Deputies

1. adopted Resolution CM/Res(2008)… fixing the scale of contributions to the Ordinary Budget and to the Budget of the European Youth Foundation, with effect from 1 January 2009, as it appears at Appendix … to the present volume of Decisions <Appendix 2 to these Notes>, and fixed, as follows, the rates of contribution to the special accounts for cultural and sports activities for 2009 of the non-member state party to the European Cultural Convention:

- Belarus 0.3559%

2. approved the amounts for the rates of the various retainers, honoraria and daily allowances with effect from 1 January 2009, as they appear at Appendix … to the present volume of Decisions; <Appendix II to CM(2008)130 vol1 corr2, pages 153-154>

3. fixed, as follows, with effect from 1 January 2009, the rates of the annual representational allowances for specially appointed officials:

- Secretary General €23 567
- Deputy Secretary General €9 607
- Secretary General of the Assembly having the rank of Deputy Secretary General €9 607

4. fixed, as follows, with effect from 1 January 2009, registration fees for the activities of the European Youth Centres:

- Training courses €60
- Symposia or conferences €40
- Study sessions €50
- Language training courses €100

5. fixed the total appropriations for staff-related expenditure at €142 601 300, noting that in accordance with their decision adopted at their 971st meeting (12 July 2006, item 1.6), any increase in this total would require their approval; < CM(2008)130 vol1 corr3 >

6. authorised the Secretary General to make Vote to Vote transfers of appropriations when the requirement for such transfers arose from the redeployment of permanent posts effected by the Secretary General under the powers conferred on him by Resolution (81) 6 and to make Vote to Vote transfers of appropriations between the various heads covering staff expenditure, to deal with any budgetary problems arising from the charging of staff expenditure to a variety of sub-heads of the budget;

    7. authorised the Secretary General to make transfers of appropriations between the various votes of the budget in respect of placement of national civil servants on secondment, as well as the provision for the 60th anniversary;

    8. agreed that the duration of the 15 positions (8 A1/2/3, 3 B5, 1 B3, 3 B2) – created in the framework of the enhancement of the resources of the European Court of Human Rights and other departments involved in the execution of judgments of the Court – within the Department for the execution of judgments (DGHL) and the Directorate General of Administration and Logistics (DGAL) shall be prolonged to the end of 2018;

    8bis agreed, with effect from 1 January 2009, to transform 211 fixed term positions (3 A4, 9 A1/2/3, 1 L3, 1 B5, 66 B4, 118 B3, 12 B2, 1 C4), created in the framework of the enhancement of the resources of the European Court of Human Rights, into posts of indefinite duration of the same grades on the understanding that a number (a minimum of 150) of the posts at the Court would be filled by staff on fixed term contracts; <CM(2008)130 vol1, page 147 >

8ter agreed, with effect from 1 January 2009, to transform 10 fixed term positions (8 A1/2/3, 2 B2), created in the framework of the enhancement of the resources of the European Court of Human Rights and other departments involved in the execution of judgments of the Court, into posts of indefinite duration of the same grades within the Department for the execution of judgments (DGHL);

    9. approved the table of permanent posts, as it appears at Appendix … to the present volume of Decisions; < CM(2008)130 vol1 corr3 >

    10. took note of the table of positions, as it appears in document CM(2008)130 vol1addrev;

11. approved the organisation chart with effect from 1 January 2009, as it appears at Appendix … to the present volume of Decisions; < CM(2008)130 vol1, page 140 >

12. adopted Resolution CM/Res(2008)… approving the Ordinary Budget for the 2009 financial year, as it appears at Appendix … to the present volume of Decisions; <Appendix 3 to these Notes>

13. took note of the medium-term investment plan 2009-2013 as it appears at Appendix III to document CM(2008)130 vol1;

14. approved the Investment Programme for 2009 as it appears at Appendix III of CM(2008)130 vol1 for a total of €4 564 000;

15. approved the Programme of Activities for 2009, as set out in document CM(2008)130 vol2, as amended by documents CM(2008)162 and CM(2008)162 corr and having regard to the report by the Chair of the
GR-PBA, and accordingly adopted Resolution CM/Res(2008)…, as it appears at Appendix … to the present volume of Decisions; <Appendix 4 to these Notes>

Appendix 1

Draft Ordinary Budget for 2009 – summary by vote

Appendix 2

Resolution CM/Res(2008)xxx
on the adjustment of the scale of contributions to the Council of Europe Ordinary Budget and Budget of the European Youth Foundation with effect from 1 January 2009

(Adopted by the Committee of Ministers on … 2008
at the … meeting of the Ministers' Deputies)

The Committee of Ministers, under the terms of Article 38 of the Statute of the Council of Europe,

Having regard to Resolution (94) 31;

Having regard to the Secretariat's proposals set out in document CM(2008)85,

Resolves as follows:

The scale of contributions by member states to the Ordinary Budget, Pensions Budget and Budget of the European Youth Foundation, as appended to this resolution is adopted with effect from 1 January 2009. <CM(2008)85>

Appendix 3

Resolution CM/Res(2008)xxx
concerning the Ordinary Budget for 2009

(Adopted by the Committee of Ministers on … 2008
at the … meeting of the Ministers' Deputies)

The Committee of Ministers, under the terms of Article 16 of the Statute of the Council of Europe,

Having regard to Article 38 b and c of the said Statute;

Having regard to Articles 3, 6, 8, 9, 10, 20, 22, 23 and 28 of the Financial Regulations;

Having regard to Resolution CM/Res(2008)… of … 2008 fixing the scale of contributions of member states to the Ordinary Budget of the Council of Europe for 2009;

Having regard to the Parliamentary Assembly Opinion No. 269 (2008) on its expenditure for the financial year 2009;

Having regard to the draft Ordinary Budget and draft Subsidiary Budget of the European Youth Centres, the draft Subsidiary Budgets: Services for 2009 and the draft programme of activities for 2009 as submitted by the Secretary General (documents CM(2008)130 vol1 and CM(2008)130 vol2);

Having regard to the report of the Budget Committee dated …Octobre 2008 (document CM(2008)132),

Resolves as follows:

1. Approval is hereby given to the Ordinary Budget of expenditure and receipts for 2009, divided into votes, heads and sub-heads, according to Table A2 appended hereto totalling €205 002 000, this amount to be financed by member states contributions, apportioned among member states according to Table B appended hereto.

2. Approval is hereby given within the framework of the Ordinary Budget, according to Table C1 – D1 – E1 appended hereto, to the authorisations of expenditure and receipts totalling €16 553 400 which constitute the Subsidiary budgets: Services for 2009, it being understood that the total of the budgets of receipts shall be a function of actual receipts; the budgets of expenditure and receipts will be adjusted accordingly in the course of the financial year.

3. Approval is hereby given within the framework of the Ordinary Budget, according to Table F1 appended hereto, to the authorisations of expenditure and receipts totalling €3 691 400 which constitute the Subsidiary Budget of the European Youth Centres for 2009. As total receipts shall be a function of actual receipts, the budgets of expenditure and receipts will be adjusted accordingly during the course of the financial year.

4. Approval is hereby given within the framework of the Ordinary Budget, according to Table G1 appended hereto, to the authorisations of expenditure and receipts totalling €1 102 300 which constitute the Subsidiary Budget for Publications for 2009.

Appendix 4

Resolution CM/Res(2008)xxx
approving the Programme of Activities for 2009

(Adopted by the Committee of Ministers on … 2008
at the … meeting of the Ministers' Deputies)

The Committee of Ministers,

Having regard to the draft Ordinary budget and to the draft Subsidiary budget of the European Youth Centres for 2009 as presented by the Secretary General (document CM(2008)130 vol1);

Having regard to the draft Programme of Activities for 2009 as presented by the Secretary General (document CM(2008)130 vol2, as amended by documents CM(2008)162 and CM(2008)162 corr);

Having regard to the report of the Chair of the GR-PBA;

Approves the Programme of Activities for 2009.

Note 1 This document has been classified restricted at the date of issue; it will be declassified in accordance with Resolution Res(2001)6 on access to Council of Europe documents.
Note 2 These tables will be submitted to the Committee of Ministers once the latter have taken a decision on the required appropriation.


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