1127th (Budget) meeting – 22-24 November 2011

Item 11.1
Part 1

COUNCIL OF EUROPE BUDGETS
Financial Years 2012-2013

Ordinary Budget, Subsidiary Budgets – Services Budgets, Subsidiary Budget of the European Youth Centres,
Subsidiary Budget for Publications and adjustment of the scales of contributions of member states
to the Budgets of the Council of Europe

(CM(2011)130, CM(2011)130 corr, CM(2011)130 corr2, CM(2011)130 corr3, CM(2011)123, CM(2011)95, CM(2011)163 rev, CM(2011)163 revcorr, CM(2011)131 rev3)

Decisions

The Deputies

1. adopted Resolution CM/Res(2011)27 on the adjustment of the scale of contributions to the Council of Europe Ordinary Budget and Budget of the European Youth Foundation, with effect from 1 January 2012, as it appears at Appendix 5 to the present volume of Decisions, and fixed, as follows, the rates of contribution to the special accounts for cultural and sports activities for 2012 of the non-member state parties to the European Cultural Convention:

- Belarus 0.3978%

- Kazakhstan 0.7701%

2. approved the amounts for the rates of the various retainers, honoraria and daily allowances with effect from 1 January 2012, as they appear at Appendix 6 to the present volume of Decisions;

3 fixed, as follows, with effect from 1 January 2012, the rates of the annual representational allowances for specially appointed officials:

- Secretary General €24 038

- Deputy Secretary General and Secretary General of the Assembly

having the rank of Deputy Secretary General €9 799

4. fixed, as follows, with effect from 1 January 2012, registration fees for the activities of the European Youth Centres:

- Training courses €60

- Symposia or conferences €40

- Study sessions €50

- Intercultural dialogue applied to youth work through a foreign language €100

5. fixed the total appropriations for staff-related expenditure at €146 525 600, noting that in accordance with their decision adopted at their 971st meeting (12 July 2006, item 11.6), any increase in this total would require their approval;

    6. approved the table of permanent posts, as it appears at Appendix 7 to the present volume of Decisions;

    7. took note of the table of positions, as it appears at Appendix 7 to the present volume of Decisions;

8. approved the organisation chart, with effect from 1 January 2012, as it appears at Appendix 8 to the present volume of Decisions;

9. adopted Resolution CM/Res(2011)28 approving the Programme for 2012-2013 and the Budget for 2012, as well as the Budget for 2013 on a provisional basis, as it appears at Appendix 9 to the present volume of Decisions;

10. took note of the Medium-term Investment Plan 2012-2016, as it appears at Appendix V of document CM(2011)130;

11. approved the Investment Programme for 2012 for a total of €5 335 000, as well as for 2013 on a provisional basis, as it appears at Table 16 of document CM(2011)130;

    12. approved the terms of reference of the steering and ad hoc committees, and their subordinate groups, as they appear in document CM(2011)131 final;

13. having regard to Article 28 of the Financial Regulations1 governing transfers within each vote of the Budget, agreed that transfers of appropriations other than those of a technical nature, notably those related to the charging of staff costs and the allocation of common provisions to or from the European Court of Human Rights, the Parliamentary Assembly and the Congress of Local and Regional Authorities of the Council of Europe would require their prior authorisation. In case transfers between programme lines exceed 10% of the supplying and receiving programme line or €100 000, the Committee of Ministers shall be immediately informed;

14. having regard to decision CM/Del/Dec(2011)1117/1.7a, took note that the final balance transferred to the special account through which the Secretary General is authorised to finance measures for early termination of service of permanent staff amounted to €4 272 569.25;

15. requested the Secretary General in line with the objectives of the Council of Europe comprehensive reform and in view of the deep economic and financial crisis affecting all member states:

- to identify additional substantial savings for the 2013 budget in line with the austerity policies implemented in member states;

- to continue the efforts to reduce the staff expenditure ratio;

- to review the contractual and human resources policy for Council of Europe staff to achieve more flexibility, cost-efficiency and impact;

- to review the rules applicable to external consultants, missions, per diems, and hospitality budgets in order to focus the expenditure on priorities;

- to develop a new publications policy for the Organisation to strengthen its visibility and outreach at a justified cost;

- to analyse possibilities for further rationalising the Council of Europe programmes and activities, including through proposals for use of partial agreements;

while

- focusing the Organisation's capacities on its core competences;

- continuing redeployment of the staff so that more personnel is allocated to operational programmes and priority activities;

- fully using the expertise of the External Auditor, the Directorate of Internal Oversight, the Budget Committee and the Audit Committee;

and to this end

- to include appropriate proposals on concrete action in his progress review report by mid-April 2012.

1 “If need be, the Secretary General shall be authorised to make transfers within each vote of the Budget for a given financial year, under the conditions laid down by the Committee of Ministers at the time of that Budget's approval. Any other transfer shall require the Committee of Ministers' prior approval. In case transfers between programme lines exceed 10% of the supplying and receiving programme line or €100 000, the Committee of Ministers shall be immediately informed. Notwithstanding the provisions of Article 28, paragraph 1, the Secretary General shall be authorised to make transfers of a technical nature, notably those related to the charging of staff costs and the allocation of common provisions.”



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