1042nd meeting – 25-27 November 2008

Item 11.1
Part 1

COUNCIL OF EUROPE BUDGETS
Financial Year 2009

Ordinary Budget, Subsidiary Budgets – Services, Subsidiary Budget of the European Youth Centres, Subsidiary Budget for Publications, Programme of Activities and adjustment of the scale of contributions of member states to the budgets of the Council of Europe
(CM(2008)130 vol1, CM(2008)130 vol1corr, CM(2008)130 vol1corr2, CM(2008)130 vol1corr3, CM(2008)130 vol1addrev, CM(2008)130 vol2, CM(2008)162, CM(2008)162 corr, CM(2008)85, CM(2008)132 and CM(2008)138)

Decisions

The Deputies

1. adopted Resolution CM/Res(2008)24 fixing the scale of contributions to the Ordinary Budget and to the Budget of the European Youth Foundation, with effect from 1 January 2009, as it appears at Appendix 3 to the present volume of Decisions, and fixed, as follows, the rates of contribution to the special accounts for cultural and sports activities for 2009 of the non-member State Party to the European Cultural Convention:

- Belarus 0.3559%

2. approved the amounts for the rates of the various retainers, honoraria and daily allowances with effect from 1 January 2009, as they appear at Appendix 4 to the present volume of Decisions;

3. fixed, as follows, with effect from 1 January 2009, the rates of the annual representational allowances for specially appointed officials:

- Secretary General €23 567
- Deputy Secretary General €9 607
- Secretary General of the Assembly having the rank of Deputy Secretary General €9 607

4. fixed, as follows, with effect from 1 January 2009, registration fees for the activities of the European Youth Centres:

- Training courses €60
- Symposia or conferences €40
- Study sessions €50
- Language training courses €100

5. fixed the total appropriations for staff-related expenditure at €142 601 300, noting that in accordance with their decision adopted at their 971st meeting (12 July 2006, item 1.6), any increase in this total would require their approval;

6. authorised the Secretary General to make Vote to Vote transfers of appropriations when the requirement for such transfers arose from the redeployment of permanent posts effected by the Secretary General under the powers conferred on him by Resolution (81) 6 and to make Vote to Vote transfers of appropriations between the various heads covering staff expenditure, to deal with any budgetary problems arising from the charging of staff expenditure to a variety of sub-heads of the budget;

    7. authorised the Secretary General to make transfers of appropriations between the various votes of the budget in respect of placement of national civil servants on secondment, as well as the provision for the 60th anniversary;

    8. agreed that the duration of the 15 positions (8 A1/2/3, 3 B5, 1 B3, 3 B2) – created in the framework of the enhancement of the resources of the European Court of Human Rights and other departments involved in the execution of judgments of the Court – within the Department for the execution of judgments (DGHL) and the Directorate General of Administration and Logistics (DGAL) shall be prolonged to the end of 2018;

    8bis. agreed, with effect from 1 January 2009, to transform 211 fixed-term positions (3 A4, 9 A1/2/3, 1 L3, 1 B5, 66 B4, 118 B3, 12 B2, 1 C4), created in the framework of the enhancement of the resources of the European Court of Human Rights, into posts of indefinite duration of the same grades on the understanding that a number (a minimum of 150) of the posts at the Court would be filled by staff on fixed-term contracts;

8ter. agreed, with effect from 1 January 2009, to transform 10 fixed-term positions (8 A1/2/3, 2 B2), created in the framework of the enhancement of the resources of the European Court of Human Rights and other departments involved in the execution of judgments of the Court, into posts of indefinite duration of the same grades within the Department for the execution of judgments (DGHL);

    9. approved the table of permanent posts, as it appears at Appendix 5 to the present volume of Decisions;

    10. took note of the table of positions, as it appears in document CM(2008)130 vol1 addrev2;

11. approved the organisation chart with effect from 1 January 2009, as it appears at Appendix 6 to the present volume of Decisions;

12. adopted Resolution CM/Res(2008)25 approving the Ordinary Budget for the 2009 financial year, as it appears at Appendix 7 to the present volume of Decisions;

13. took note of the medium-term investment plan 2009-2013 as it appears at Appendix III to document CM(2008)130 vol1;

14. approved the Investment Programme for 2009 as it appears at Appendix III of CM(2008)130 vol1 for a total of €4 564 000;

15. approved the Programme of Activities for 2009, as set out in document CM(2008)130 vol2, as amended by documents CM(2008)162 and CM(2008)162 corr, and having regard to the report by the Chair of the
GR-PBA, and accordingly adopted Resolution CM/Res(2008)26, as it appears at Appendix 8 to the present volume of Decisions;

16. recalled that the credit balance should be reimbursed to member states, unless otherwise decided by the Committee of Ministers;

17. agreed to continue the examination of the causes of the unspent balances and their necessary reduction;

18. recalled their decision taken at their 1032nd meeting (CM/Del/Dec(2008)1032/11.4) and asked that the negative reserve continue to be reduced;

19. reaffirmed the objective of containing the growth in total staff expenditure and in this context:

- asked the Secretariat to present, for the table of posts and positions, the types of contracts of staff occupying these posts and positions;

- required, for the creation of new posts and the transformation of positions into posts, justification and an estimate of resulting costs, including the impact on the Pension Reserve Fund;

- asked that the replacement of staff members, leaving on retirement or departure from the Organisation, be not automatic.


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