CM(2011)65 27 April 20111
1117 Meeting, 29 June 2011
11 Administration and Logistics
11.5 Resource mobilisation strategy
Item to be prepared by the GR-PBA on 19 May 2011
1.1. External funding contributes to enhance the operational capacity of the Organisation. Extra-budgetary resources have gained increasing importance for the Organisation over recent years. Furthermore, the new presentation of the programme and budget warrant a new perspective also on resource mobilisation so that its potential is explored to the full in support of the priorities defined by the Committee of Ministers. The Secretary General has therefore included the review of the Organisation’s resource mobilisation policy as part of the reform of the Council of Europe.
1.2. The objectives of the new resource mobilisation strategy are:
- to ensure the alignment of activities funded through extra budgetary resources with the priorities of the Organisation;
- to maximise the potential of extra-budgetary resource mobilisation;
- to ensure effective co-ordination across the Organisation;
- to streamline procedures; and
- to guarantee full transparency.
1.3. In order to achieve these objectives, it is necessary to take the policy and operational measures described below.
2. Policy measures
2.1. Alignment and transparency
2.1.1. The Secretary General will only accept voluntary contributions and conclude contracts for the joint financing of activities when:
- the purpose for which contributions are made, or the contracts concluded, are in line with the priorities of the Organisation as defined by the Programme and Budget approved by the Committee of Ministers (or by subsequent specific decisions, in case of unforeseen developments which require urgent action by the Organisation);
- donors (including partner organisations) are not involved in activities which are incompatible with the values of the Council of Europe;
- voluntary contributions are provided, and contracts concluded in a manner that upholds the integrity, impartiality and independence of the Organisation.
2.1.2. The Secretary General will exercise due diligence to ensure that these criteria are respected.
2.1.3. Furthermore, in accordance with Article 13 of the Financial Regulations, the Secretary General will keep the Committee of Ministers informed of contributions received by means of regular, at least twice-yearly reports and in advance when they are conditioned or when their use may involve the Organisation in financial outlay.
2.1.4. Moreover, the Secretary General will also ensure that information on the nature and scope of partnership arrangements is consistently available to member states and relevant partners.
2.2. Predictability and flexibility
2.2.1. In order to ensure greater predictability of resources, allowing for more accurate programming and enhanced efficiency in the implementation of activities, donors will be encouraged to conclude multi-annual agreements with the Council of Europe.
2.2.2. Likewise, in order to increase flexibility and effectiveness in the implementation of priorities, donors will be invited to make contributions to priority programmes rather than to individual activities within these programmes in line with international standards, namely the OECD-sponsored Paris Declaration on Aid Effectiveness and the Accre Agenda for Action.
2.2.3. Donors will continue to identify the priority programmes of the Organisation to which they wish to contribute.
2.3. Targeting: qualitative and quantitative aspects
2.3.1. The functioning of the statutory organs (Committee of Ministers, Parliamentary Assembly) and main institutions of the Organisation (European Court of Human Rights, Congress of Local and Regional Authorities, Commissioner for Human Rights, other independent monitoring mechanisms) as well as of the general and support services of the Organisation should continue to be covered through the general budget. Present arrangements which provide for direct coverage of certain expenditure by third parties (e.g. travel and subsistence expenses for members of the Parliamentary Assembly in most cases) or for contributions, financial or otherwise (e.g. secondments) to enhance the resources of the institutions, will be kept.
2.3.2. Resource mobilisation will focus on increasing the outreach of the Organisation, in particular capacity-building and co-operation activities aimed at the implementation in member states of the norms and standards of the Council of Europe.
2.3.3. The target for financial resource mobilisation at the 2015 horizon is €50 M (approximately €30 M in 2010).
2.3.4. In due course, Council of Europe donor coordination meetings and conferences may be organised as required.
3. Operational measures
3.1. One single programme and budget channel and process
3.1.1. The new structure of the programme and budget, as set out in 2011, covers the whole of the Organisation and its resources and includes secured extra-budgetary resources. This will now be extended to cover extra-budgetary resources already pledged or to be mobilised, based on programming which ensures that the extra-budgetary needs remain proportionate to the budget and priorities and that the expected results are attainable. This should allow to identify funding gaps and provide donors a straightforward way to identify the priority programmes to which they want to contribute.
3.1.2. This approach will also be reflected in the results-based programme and budget, clearly distinguishing between specific results which can be achieved through general budget resources and those which can only be attained with additional funding.
3.2. Streamline management and reporting
3.2.1. Voluntary contributions should be made in the framework of a written agreement between the parties where the purpose and the expected results of the operation are specified.
3.2.2. The Secretary General will report annually on the implementation of the Programme and Budget including the results achieved thanks to voluntary contributions and joint programmes with partner Organisations (in particular the European Union) which will be clearly specified.
3.2.3. In order to streamline reporting procedures, specific separate reporting will not be done for individual contributions below €50,000, in line with the simplification of procedures advocated in the Paris Declaration on Aid Effectiveness.
3.3. Obtain Official Development Assistance (ODA) qualification
3.3.1. In order to enhance the capacity of the Organisation to mobilise resources it is crucial that the Council of Europe obtain ODA qualification, in order to increase contributions for capacity-building programmes, for eligible member states, from relevant ODA institutions.
3.3.2. Currently, twelve Council of Europe member states are eligible for ODA funding and most of the capacity-building projects of the Council of Europe could qualify as ODA.
3.3.3. In parallel with the procedure for ODA qualification, the Secretariat will step up efforts aimed at making the Council of Europe better known within ODA institutions in member and observer states with a view to establish medium-term partnerships.
1 This document has been classified restricted until examination by the Committee of Ministers.