Ministers’ Deputies
    CM Documents

    CM(2006)208 30 November 20061
    ——————————————

    984 Meeting, 17 January 2007
    2 Political Questions


    2.4 Ad hoc Committee on e-democracy (CAHDE)
    Report of the first meeting (18-19 September 2006)

    List of items discussed and decisions taken

    Item to be considered by the GR-DEM at its meeting on 15 December 2006
    ————————————————

    1. The Ad Hoc Committee on e-democracy (CAHDE) held its first meeting in Strasbourg from 18 to 19 September 2006. The meeting was opened by the Deputy Secretary General of the Council of Europe, Mrs Maud de Boer-Buquicchio. The Agenda as adopted and the list of participants appear in Appendices I and II.

    2. Mr. Thomas Buchsbaum (Austria) was elected Chairman and Ms Desislava Terzieva (Bulgaria) was elected Vice-Chairperson.

    3. At its meeting CAHDE took the following decisions:

    4. Having regard to its terms of reference, the results of CAHDE’s work should include a set of generic e-democracy tools, developed on the basis of good practices in member states and describing their core conceptual and technological features. Moreover, CAHDE would develop guidelines on the scope and implementation of e-democracy and how e-democracy could help address the main challenges to democracy. These elements would be brought together in a final report, accompanied by a glossary of e-democracy terminology. The final report would at the same time constitute a contribution to the 2008 meeting of the Forum for the Future of Democracy, for which the host country (Spain) has proposed e-democracy as the main theme.

    5. In order to inform the work of the Ad-Hoc Committee, its members are invited to submit written contributions by 30 November 2006 as regards:

      a) Good practice in member states concerning e-democracy. An information collection framework (cf. Appendix III), based on the research questionnaire developed by the De Montfort and Geneva universities, appended to the Scoping Paper on e-democracy developments by Prof. Lawrence Pratchett (document CAHDE(2006)2), will be used as guidance to give structure to replies;
      b)

An overview of the principal challenges to democracy, so as to be able to respond to the question of how e-democracy could help address the main challenges to democracy;

      c) Comments regarding Council of Europe Recommendation No R(99)15 by the Committee of Ministers to member states on measures concerning media coverage of election campaigns, in view of the forthcoming review of the recommendation by the CDMC.

    6. A rapporteur will be appointed to assist the Committee in preparing its final report. CAHDE accepted the United Kingdom’s offer to sponsor the work of a rapporteur, who would be associated with the UK International Centre of Excellence for Local E-democracy (ICELE, http://www.lichfielddc.gov.uk/icele/site/index.php).

    7. An open-ended informal working group should meet between plenary meetings, bringing together those CAHDE members with particular interest and practical expertise. The group is expected to meet three to four times, in addition to which contact can be maintained by means of telephone conferences or e-mails. The meetings of the informal working group would be open to any CAHDE member, whilst it was expected that a core group of five to ten members would be attending all its meetings. The Chairman, Vice-Chairperson and the Rapporteur would participate in all meetings. The CDMC and the CDLR, PACE, INGO Conference and the Congress will be invited to stay closely associated with the work of the working group, as will the European Commission, OSCE/ODIHR and UNDESA. The first meeting of the Group would be held in Vienna from 13 to 14 December 2006 and examine, inter alia, the responses from member states to the request for information on e-democracy initiatives.

    8. CAHDE wishes to organise a hearing/colloquy on e-democracy to be held in the first half of 2007. After the meeting, the Congress Secretariat expressed an interest in co-organising such an event in April 2007, in view of planned work on e-democracy by two of its Committees.

    9. Information about CAHDE will be made available on the Council of Europe democracy website, both for the sake of publicity and for dissemination of CAHDE documents.

    10. The work of CAHDE should be presented at the review meeting of Recommendation Rec(2004)11 of the Committee of Ministers to member states on legal, operational and technical standards for e-voting, to be held from 23 to 24 November 2006. All members of CAHDE will be invited to participate in that meeting, without any reimbursement of travel and subsistence expenses.

    11. The second plenary meeting of CAHDE should be held towards the end of 2007, possibly in November. Unless the Committee of Ministers decided to prolong the terms of reference of CAHDE, this would also be the concluding meeting.

Appendix I

    AGENDA

    1. Opening of the meeting

    2. Adoption of the draft agenda

    3. Introduction of participants

    4. Election of Chairperson and Vice-Chairperson

    5. Working methods of the Ad hoc Committee

    6. Review of relevant existing work and acquis of the Council of Europe of interest to CAHDE

    7. Scoping paper on e-democracy by the United Kingdom Centre of Excellence for e-democracy

    8. Review of e-democracy experiences in Council of Europe member states

    9. Information on ongoing work in other organisations of interest to CAHDE

    10. Request for an Opinion by CAHDE on the review of Recommendation Rec. No R (99)15 by the Committee of Ministers on measures concerning media coverage of election campaigns

    11. Any other business

    12. Date and place of the next meeting

Appendix II

    List of participants
    MEMBER STATES

    ANDORRA/ANDORRE
    Madame Cristina RICO, Responsable de la société de l'information, Bureau pour l'innovation de l'entreprise

    ARMENIA/ARMENIE
    Mr Davit SANDUKHCHYAN, Director, Internews Centre for Information, Law and Policy

    AUSTRIA/AUTRICHE
    Dr. Thomas M. BUCHSBAUM, Chairman/Président, Minister plenipotentiary, Austrian Ministry for Foreign Affairs

    BELGIUM/BELGIQUE
    Madame Annie VANBOTERDAL-BIEFNOT, Directrice générale, Direction générale des Pouvoirs locaux, Ministère de la Région wallonne

    Monsieur Paul-Henri PHILIPS, Ministère de la Région de Bruxelles-Capitale, Adjoint au Directeur Général, Administration des Pouvoirs Locaux

    BULGARIA/BULGARIE
    Ms Desislava TERZIEVA, Vice-Chairperson / Vice-Présidente, Director, European coordination and international cooperation, Ministry of State Administration Reform

    CZECH REPUBLIC/REPUBLIQUE TCHEQUE
    Ms Markéta MORSKÁ, Head of the European Integration and International Relations Unit, Ministry of Informatics of the Czech Republic

    CYPRUS/CHYPRE
    Ms Yianna HADJIHANNA, Law Officer, Law Office of the Republic of Cyprus

    ESTONIA/ESTONIE
    Mr Ivar TALLO, Head, E-Governance Academy

    FRANCE
    Madame Isabelle ARCAS-ARRIGHI, Ministère de l'Intérieur, Direction Générale des Collectivités Locales,
    Sous-direction des compétences et institutions locales, Bureau du contrôle de légalité et du conseil juridique CIL1

    GEORGIA/GEORGIE
    Mr Shalva KVINIKHIDZE, Councillor of the Council of Europe Division of the Ministry of Foreign Affairs

    GREECE/GRECE
    Mr Ioannis ZANNETOPOULOS, Head of the Department of Informatics, Hellenic Ministry of Interior, Public Administration and Decentralization  

    HUNGARY/HONGRIE
    M. Gábor BODI, Head of Department, Government Advisor, Hungarian Prime Minister's Office, Electronic Government Centre

    LATVIA/LETTONIE
    Ms Elita ZVAIGZNE, Head of Political Coordination Division, Secretariat of Special Assignments, Minister for Electronic Government Affairs

    LUXEMBOURG
    Mr Gérard SOISSON, Attaché de gouvernement, Service eLuxembourg, Ministère de la Fonction Publique

MALTA/MALTE

    Mr Mario MALLIA MILANES, e-Government Implementation Manager; Ministry for Investment, Industry & Information Technology

    MOLDOVA
    Mr Vitalie TARLEV, Head of European integration and international cooperation Department, Ministry of Informational Development of Moldova

    MONACO
    M. Pierre FERRY, Chef du Service informatique, Mairie de Monaco

    NORWAY/NORVEGE
    Mr Øystein SÆBØ, Associate professor, Agder University College, Faculty of Economics and Social Sciences

    NETHERLANDS/PAYS-BAS
    Ms Susanne CAARLS, Senior policy advisor, Directorate-General for Public Sector Management, Ministry of the Interior and Kingdom Relations, Public Sector Innovation and Information Policy Department

    SERBIA/SERBIE
    Mr Aleksandar DJUKIC, Deputy Head of the Directorate of Information, Ministry of Foreign Affairs of the Republic of Serbia

    SLOVAK REPUBLIC/REPUBLIQUE SLOVAQUE
    Ms Denisa ZILAKOVA, Director General, Information Society Section
    Ministry of Transport, Posts and Telecommunication

    SLOVENIE/SLOVENIA
    Ms Sonja JAGER, State Undersecretary, Directorate for e-Administration and Administrative Procedures,
    Ministry of Public Administration

    SWEDEN/SUEDE
    Apologies/ Excusés

    SWITZERLAND/SUISSE
    M. Amr HUBER, Chef de la Section Cyberadministration, Chancellerie fédérale

    TURKEY/TURQUIE
    Mr Talip AYDIN, Rapporteur judge, Ministry of Justice 

    UNITED KINGDOM/ROYAUME UNI
    Mr Julian BOWREY, Deputy Director, Department for Communities and Local Government

    OTHER COUNCIL OF EUROPE BODIES/
    AUTRES ORGANES DU CONSEIL DE L’EUROPE

    CONGRESS OF LOCAL AND REGIONAL AUTHORITIES OF THE COUNCIL OF EUROPE/
    CONGRES DES POUVOIRS LOCAUX ET REGIONAUX DU CONSEIL DE L’EUROPE
    Mr Alexander BARTLING
    Secretary of the Culture and Education Committee

    Mr Timothy LISNEY
    Co-Secretary of the Culture and Education Committee

    EUROPEAN COMMISSION FOR DEMOCRACY THROUGH LAW (VENICE COMMISSION)/ COMMISSION EUROPEENNE POUR LA DEMOCRATIE PAR LE DROIT (COMMISSION DE VENISE)
    Mr Laszlo TROCSANYI
    Professor of Constitutional Law/ Professeur de droit constitutionnel
    University of Szeged, Hungary/ Université de Szeged, Hongrie
    Substitute Member/ Membre suppléant

Mr Serguei KOUZNETSOV

    Administrator/ Administrateur
    Elections and Referendum Division/ Division des Elections et des Référendums
    Venice Commission Secretariat/ Secrétariat de la Commission de Venise

    INTERNATIONAL CONFERENCE OF INGOs/
    CONFERENCE INTERNATIONALE DES OING
    M. Jean-Philippe DURRENBERGER
    Membre de la Commission de Liaison de la Conférence des OING
    du Conseil de l’Europe/ Member of the Liaison Committee of the Council of Europe INGO Conference
    Association européenne des Institutions de Loisirs des Enfants et des Jeunes (EAICY)
    Strasbourg

    Steering Committee on the Media and New Communication Services/ Comité directeur sur les médias et les nouveaux services de communication (CDMC)
    Ms Delia MUCICA
    Secrétaire Général
    Ministère de la Culture
    Bucarest, Roumanie

    Steering Committee on Local and Regional Democracy/
    Comité directeur sur la démocratie locale et régionale (CDLR)
    Monsieur Paul-Henri PHILIPS
    Membre du Bureau/ Member of the Bureau
    Président du Comité d’experts LR-DP/ Chairman of the LR-DP Committee of Experts

    European Committee on Legal Co-operation/
    Comité européen de coopération juridique (CDCJ)
    Mr Martins PRIEDITIS
    Administrator/Administrateur
    Public and Private Law Department/ Service du Droit Public et Privé 
    Directorate General of Legal Affairs/ Direction Générale des Affaires Juridiques

    Consultative Committee of the Convention for the Protection of Individuals with regard to Automatic Processing of Personal Data/
    Comité consultatif de la Convention pour la protection des personnes à l'égard du traitement automatisé des données à caractère personnel (T-PD)
    Ms Sophie MEUDAL LEENDERS
    Administrator/ Administratrice
    Data Protection Unit/ Unité de Protection des Données
    Public and Public Law Department/ Service de droit public et privé
    Directorate General of Legal Affairs/ Direction Générale des Affaires Juridiques

    European Commission for the Efficiency of Justice (CEPEJ)
    Commission européenne pour l'Efficacité de la Justice (CEPEJ)
    Mr Pim ALBERS
    Secretariat of/ Secrétariat du CEPEJ
    Directorate General of Legal Affairs/ Direction Générale des Affaires Juridiques

    OTHER ORGANISATIONS / AUTRES ORGANISATIONS

    EUROPEAN COMMISSION
    Mr Thanassis CHRISSAFIS
    DG INFSO H2 "eGovernment"

    UNITED NATIONS
    Department of Economic and Social Affairs (UNDESA)
    Apologies/ Excusés

OSCE/ODIHR

    Mr Alexander PAPERNY
    OSCE Office for Democratic Institutions and Human Rights (ODIHR)
    NGO & Democratic Governance Officer

    EXPERT CONSULTANT / EXPERT CONSULTANT

    Professor Lawrence PRATCHETT
    Local Governance Research Unit
    Leicester Business School
    De Montfort University

    COUNCIL OF EUROPE SECRETARIAT

    Ms Maud DE BOER-BUQUICCHIO
    Deputy Secretary General/Secrétaire Générale Adjointe

    Ms Irena GUIDIKOVA
    Private Office of the Secretary General/ Cabinet du Secrétaire Général

    Parliamentary Assembly of the Council of Europe/
    Assemblée Parlementaire du Conseil de l’Europe
    Apologies/ Excusés

    Directorate General of Political Affairs/Direction Générale des Affaires Politiques

    Department of Democracy/ Service de la Démocratie
    Mr Jos LEMMERS
    Head of Department/ Chef de Service

    Project “Good Governance in the Information Society”/
    Projet “Bonne gouvernance dans la société de l’information”
    Mr Michael REMMERT, Secretary of CAHDE/ Secrétaire du CAHDE

Project Manager/ Chef de Projet

Mr Mats LINDBERG, Co-Secretary of CAHDE/ Co Secrétaire du CAHDE
Project Officer/ Responsable de Projet

Ms Suzette SAINT-MARC
Project Assistant/ Assistante de Projet

    Mr Leor NADISON
    Study visitor/ Visiteur d’études

    Directorate General of Legal Affairs/ Direction Générale des Affaires Juridiques
    Mr Pim ALBERS
    Secretariat of the European Commission for the Efficiency of Justice (CEPEJ)/
    Secrétariat de la Commission européenne pour l'Efficacité de la Justice (CEPEJ)
    Directorate General of Legal Affairs

    Mr Frank STEKETEE
    Directorate of Co-operation for Local and Regional Democracy/ Direction de la Coopération pour la démocratie locale et régionale
    Department of Local Government and Tranfrontier Co-operation/ Service de la démocratie locale et de la coopération transfontière

    Directorate General of Human Rights/ Direction Générale des Droits de l’Homme
    Mr Lee HIBBARD
    Media Division

Appendix III

    Ad hoc Committee on e-democracy
    (CAHDE)

    Framework for reporting e-democracy initiatives
    September 2006

    At its first meeting (18-19 September 2006), the Committee agreed that it would be useful to collect information on e-democracy initiatives in member states. This framework draws upon the scoping paper presented to the Committee, and the subsequent discussion, to enable that information to be collected in a systematic way.

    Process

    The following method is proposed for collecting information:

    1. Country representatives should identify a range of e-democracy initiatives in their country. It is not necessary to identify every single initiative but, where possible, they should seek to identify a cross-section of initiatives that represent the full range of activities in their country. In particular, the focus should be not only on government developments (G2C) but, also, on citizen initiated activities (C2C and C2G).
    2. For each initiative they should seek to answer the questions set out in the framework below (or find an expert associated with that initiative who can answer those questions). However, it should be noted that not all questions will be relevant for every initiative. The questions are guidelines for the type of information that should be provided and respondents should use the tool flexibly.
    3. If there are other aspects of the initiative that you wish to communicate to the Committee these should be added as well. Such additional information will not only help with the understanding of the specific e-democracy tool but will also be useful in refining the framework.
    4. The responses, together with any recommendations on how the tool could be refined, should be sent to the secretariat by 15th November 2006.

    Scope

    The Committee discussed a wide range of initiatives that might be included. The following typology, which is set out in more detail in the scoping paper, provides a non-exhaustive list of the types of e-democracy initiative that country representatives may want to consider:

      Enhancing transparency
      o Online publishing
      o Webcasting

      Supporting political activity
      o Politicians’ websites
      o Weblogs (blogs)
      o Monitoring and accountability systems
      o E-voting

      Improving consultation
      o Online consultation tools
      o E-petitioning
      o E-participation

      Building democratic knowledge
      o Online games
      o Budget modelling

Bridging social and political inequalities

      o Public access points
      o Community wifi hotspots

      Facilitating community development
      o Community resources online
      o Building campaigns

      Enhancing deliberative spaces
      o Online forums

    The scope should not be limited to national initiatives but may also highlight activities at the regional, local or neighbourhood level, where appropriate.

    The framework

    1. Basis of initiative
    - Who initiated the project? (Type of actor: political leader, civil servant, political party, NGO, citizens, commercial organisation)?
    - When was it initiated?
    - What was the main objective/goal of the initiative?
    - How was it developed from the initial idea?
    - How does this initiative relate to other democracy initiatives in the area (both online and offline)?

    2. Management
    - Who had overall responsibility for the project (position etc?)
    - What partners were there and what were their roles?
    - Were there other key actors?
    - How was the project financed?
    - What plans are there for sustainability/follow up?

    3. Focus
    - What technologies were used?
    - What was the focus of the initiative (e.g. nationwide, a particular territory, a particular group of citizens etc)?
    - What policy issues were the subject of the initiative?
    - How was participation in the initiative promoted?

    4. Lessons (where relevant)
    - What problems did the initiative encounter (e.g. central/regional government support, finance, legal barriers etc) and how were these addressed?
    - Were there any specific financial or technical constraints which inhibited the development of the initiative?
    - What factors provided political support for the initiative?
    - How was the digital divide issue (citizen's access to the relevant technologies) addressed?
    - What (if any) are the demands/expectations from citizens for such initiatives?

    5. Evaluation
    - What were the main achievements of initiatives?
    - What criteria have been used to evaluate the initiative (e.g. degree of participation, responsiveness of decision-makers, citizen satisfaction etc)?
    - What initiatives are emerging as a result of this one?

Note 1 This document has been classified restricted at the date of issue. Unless the Committee of Ministers decides otherwise, it will be declassified according to the rules set up in Resolution Res(2001)6 on access to Council of Europe documents.


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