DRAFT AGENDA - CG/SEM(23)OJ1PROV

(last update: 2 October 2012)

PUBLIC MEETING

SEMINAR FOR NEW MEMBERS

Strasbourg, Palais de l’Europe, Room 1
15 October 2012

from 13.30 to 16.00

Seminar open to all members of the Congress, secretaries of delegations and advisers

Simultaneous interpretation provided in English, French, German, Italian and Russian

1. OPENING OF THE MEETING (13.30)
by Andreas KIEFER, Secretary General of the Congress

The Congress, a pillar of the Council of Europe: aims and specificity

(Reference texts: Charter of the Congress and Statutory Resolution)

(Priorities of the Congress 2013-2016)

2. MEMBERS OF THE CONGRESS, NATIONAL DELEGATIONS, HEADS AND SECRETARIES OF DELEGATIONS

      Presentation by Antonella CAGNOLATI, Director of the Congress

      How to be an active member?

      Support for the delegates, activities of the national delegations, links with the national associations of local and regional authorities

3. ORGANISATION OF THE WORK OF THE CONGRESS (14.00)

Presentation by Antonella CAGNOLATI, Director of the Congress

The 2 chambers – the 3 committees – the Statutory Forum

The Bureau of the Congress and the chamber bureaux

The 4 political groups

4. MONITORING ACTIVITIES, ELECTION OBSERVATION, CO-OPERATION ACTIVITIES

      Presentation by

      Stéphanie POIREL, Secretary of the Monitoring Committee

      Renate ZIKMUND, Head of Division, Communication and Observation of Elections;

      Antonella CAGNOLATI, Director of the Congress

      Video projection

      (Observation of Local and Regional Elections)

(Monitoring of implementation of the European Charter of Local Self-Government)

5. COMMUNICATION

Internet, public access/members-only restricted access, media box

      Presentation by Renate ZIKMUND, Head of Division, Communication and Observation of Elections, Executive Secretary of the Chamber of Regions (ad interim)

6. THE SESSIONS: PRACTICAL INFORMATION AND PROCEDURES (15.00)

Presentations by:

    Marie-Aude L’HYVER-YESOU, Head of the Table Office and Protocol Division

    Delphine WEISSHAUPT, responsible for national delegations, Table Office Division

    Sébastien VILLER, Finance Division of the Congress

In particular:

      o information on the Congress database (Who’s who)

      o badges and delegates’ passports

      o distribution of seats in the committees

      o access and allocation of seats in the Hemicycle and room 1; signature lists, notification of substitutions, personal advisers,

      o voting rights and electronic vote,

      o practical arrangements for Congress elections and in the chambers

      o organisation of debates (debates with invited guests, registration of speakers for the debates, tabling written questions, amendments, motions)

      o reimbursement of delegates’ expenses

      o committee meetings and committee elections

      o facilities in the Palais de l’Europe

      (Manual/Members’ practical guide)

      (draft agenda of the session)

      (Rules of Procedure and Administrative Rules)

7. CLOSING OF THE MEETING (16h00)



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