Strasbourg, 6 December 2013

CEPEJ(2013)12

EUROPEAN COMMISSION FOR THE EFFICIENCY OF JUSTICE

(CEPEJ)

2014 - 2015 Activity Programme of the CEPEJ

In accordance with Article 7.5 of its Statute, the CEPEJ adopted its
Activity Programme at its 22nd plenary meeting (Strasbourg, 5 – 6 December 2013)

1. The Committee of Ministers has entrusted the European Commission for the Efficiency of Justice (hereafter “CEPEJ”) with the mission of working with member states to promote effective implementation of Council of Europe instruments concerning the organisation of justice systems, ensuring that public policies in judicial matters take the users of the justice system into account and helping to disencumber the European Court of Human Rights by offering member states effective solutions prior to legal proceedings and by preventing violations of Article 6 of the European Convention on Human Rights.

2. Under Article 2 of its Statute, contained in the Committee of Ministers’ Resolution Res(2002)12, the CEPEJ is required to:

      § examine the results achieved by the different judicial systems, using common statistical criteria and means of evaluation;

      § define problems and areas for possible improvements, and

      § identify concrete ways of improving the measurement and functioning of member states’ judicial systems, regard being had to the specific needs of each state.

3. At their 30th Conference (Istanbul, 24 – 26 November 2010), the Ministers of Justice of the Council of Europe's member states have invited "the Committee of Ministers to build on the work of the SATURN centre within CEPEJ, further developing its capacity to acquire better knowledge of the time required for judicial proceedings in the member States, with a view to developing tools to enable the member states to better meet their obligations under Article 6 of the ECHR regarding the right to a fair trial within a reasonable time".

4. The “independence and efficiency of justice” remains among the core priorities of the Organisation. This programme is part of the "Rule of Law" pillar of the 2014-2015 programme of the Council of Europe and relies in particular on the work of the CEPEJ.

5. The present two year Activity Programme was drawn up in that context. This text provides the general basis of the various tasks assigned to the CEPEJ. The present activity programme was prepared in the light of the decisions taken by the CEPEJ during its 21st (Strasbourg, 20–21 June 2013) and 22nd (Strasbourg, 5–6 December 2013) meetings, and taking into account the decisions taken by the Ministers’ Deputies at their 1178th meeting (18 September 2013) [and … meeting (11 December 2013)].

6. It is designed around six areas of responsibility vested in the CEPEJ :

      § developing tools for analysing the functioning of justice and ensuring that public policies of justice are geared towards greater efficiency and quality,

      § obtaining an in-depth knowledge of the timeframes of proceedings for reaching optimum and foreseeable judicial time,

      § promoting quality of judicial systems and courts,

      § developing targeted cooperation at the request of one or more states,

      § strengthening relations with users of the justice system, as well as national and international bodies,

      § promoting among the stakeholders in the member states the implementation of the measures and the use of the tools designed by the CEPEJ.

7. For the first time it includes cooperation programmes (including Joint programmes with the European Union) for promoting the concrete implementation of CEPEJ methodology and tools by justice decision-makers and in courts, as CEPEJ’s own activities. Such activities offer a genuine added value in the field of justice to the member states and non-member states seeking for closer cooperation with the Council of Europe.

8. Where appropriate, the activities will be carried out in co-operation with the relevant Council of Europe committees, as well as the observers to the CEPEJ.

9. The programme of activities is implemented according to available budgetary resources (ordinary budget and other budgetary resources), under the CEPEJ’s overall authority and in accordance with the responsibilities laid down in Resolution Res(2002)12. Within its responsibilities, the CEPEJ Bureau prepares the ground for this work and puts forward guidelines.

General responsibilities of CEPEJ

Specific objectives

Tasks

Means

Available documents

Developing tools for analysing the functioning of justice and ensuring that public policies of justice are geared towards greater efficiency and quality

To have a detailed knowledge of European judicial systems and the evolution of the day-to-day functioning of the court system, in order to facilitate the reform process in the member states and beyond

Implementation of the 2012 – 2014 evaluation cycle in the member states and volunteer observer states

Preparation and adoption of the evaluation report of judicial systems (Edition 2014)

Promotion of the 2014 evaluation report

5 meetings of CEPEJ-GT-EVAL

2 meetings of the Network of national correspondents

- 1 for preparing the report

- 1 for preparing the 2014 - 2016 evaluation cycle

2 scientific experts:

- 1 for statistical analysis

- 1 for legal analysis of the statistical information

Participation of CEPEJ's representatives in various fora to introduce the 2014 report

Technical adaptation of the electronic questionnaire

6 peer evaluation visits (with 3 experts)

4 plenary meetings of CEPEJ

Voluntary contributions of the volunteer observer states

Specific cooperation programmes in collaboration with other partners (including EU) in states from the south neighbourhood (including Morocco, Tunisia, Jordan)

[Report "European judicial systems - Edition 2014"]

Scheme for evaluating judicial systems and its explanatory note

National replies to the electronic Scheme for evaluating judicial systems

Guidelines "GOJUST" on judicial statistics (CEPEJ(2008)11)

Objectives and methodology for the pilot peer review cooperation process of judicial statistics (CEPEJ(2007)25)

Reports of the previous peer review visits

In-depth analysis of the 2014 Report to draw conclusions and recommendations on several topical issues for the efficiency and quality of justice

Launching of the 2014 – 2016 evaluation cycle: adaptation of the electronic Scheme, information of the national correspondents

Implementation of the peer review cooperation process on judicial statistics

Evaluation of the functioning of judicial systems in non-member States partners, from the CEPEJ methodology

To strengthen mutual confidence between the justice systems of EU member states, including as regards the efficiency and quality of the systems

[Cooperation with the European Union to provide needed information for the annual production of its "Justice scoreboard": preparation of an annual report on the situation of judicial systems in the EU member states, based on the CEPEJ methodology for evaluating judicial systems]

[Funding by the EC (200.000 €/year)

2 scientific experts:

- 1 for statistical analysis

- 1 for legal analysis of the statistical information

5 meetings of CEPEJ-GT-EVAL]

Participation of CEPEJ's members, experts and Secretariat in EU meetings

Participation of EU bodies (EC, Council, EP) in CEPEJ's meetings, in particular GT-EVAL

[Agreement between the EU and the CoE for the provision of information on the judicial systems of the EU Member States]

The functioning of judicial systems and the situation of the economy in the EU Member States (a comparative study and country fiches) – January 2013

EU Stockholm Programme

Memorandum of Understanding between CoE and EU

Having an in-depth knowledge of the timeframes of proceedings for reaching optimum and foreseeable judicial time

To develop tools for supporting the courts in achieving optimum and foreseeable judicial timeframes

Implementation of the "strategic plan for the SATURN Centre" acting as a permanent Observatory of lengths of proceedings:

    - data collection, continuous improvement of data collected, analysis of data collected,

- adoption of guidelines and standards relating to judicial timeframes,

    - dissemination of the standards and information relating to judicial timeframes,

- active promotion of the use of judicial time management tools,

- support to the implementation by the courts of judicial time management tools

4 meetings of the Steering group of the SATURN Centre

3 to 4 scientific experts

Cooperation with the Network of pilot courts

Cooperation with the ECrtHR Registry

Cooperation with CEPEJ-GT-EVAL and CEPEJ-GT-QUAL

4 plenary meetings of CEPEJ

Revised Guidelines for judicial time management – EUGMONT (CEPEJ(2008)8Rev3)

A strategic plan for the SATURN Centre (CEPEJ-SATURN(2011)5)

Implementing the SATURN time management tools in courts: a Handbook (CEPEJ-SATURN(2011)9)

Implementation of SATURN time management tools: synthesizing report from seven test projects (CEPEJ-SATURN(2011)2)

Qualitative indicators for case flow management by Marco Fabri (CEPEJ-SATURN(2010) 5 )

Statistics for the Registry of the ECtHR (CEPEJ-SATURN(2011)7)

Length of court based on the case law of the ECtHR - 2nd Edition (F Calvez – N Régis)

(CEPEJ-SATURN(2012)14)

SATURN Guidelines for judicial time management - Comments and implementation examples

(CEPEJ-SATURN(2012)16Rev)

Study on Council of Europe member States on Appeal and Supreme Courts’ lengths of proceedings

(CEPEJ(2013)3Rev)

[Report "European judicial systems - Edition 2014" and individual replies to the questionnaire]

Documents published within the framework of the Joint programmes

To promote the implementation of the SATURN tools and guidelines within courts

Implementation of the court coaching programme on judicial time management in volunteer European courts

Implementation of tailor-made large scale programmes for supporting the implementation of SATURN tools in a large number of courts

Support to the volunteer courts for organising the programme (including translation of relevant documents); scientific experts made available to the volunteer courts; reports provided by the courts

Cooperation with the Network of pilot courts

Specific cooperation programmes in cooperation with other partners (namely EU) in member states (namely Albania, Turkey) and states from the south neighbourhood (namely Morocco, Tunisia, Jordan) including in particular:

    - evaluation of the situation of case flow management in courts,

    - expert support to pilot courts,

    - training of judicial staff (including training of trainers)

    - participation of the partners in the CEPEJ multilateral activities

Promoting quality of judicial systems and courts

To measure the perception that users have of their judicial system

Implementation of the court coaching programme for measuring the users' satisfaction as regards the public service provided by European courts

Analysis of the information collected through satisfaction surveys

Implementation of tailor-made programmes to promote court users satisfaction surveys in a large number of courts

Support to the volunteer courts for organising the programme (including translation of relevant documents); scientific experts made available to the volunteer courts for organising the surveys and analysing the results; reports provided by the courts

Cooperation with the Network of pilot courts

Specific cooperation programmes in cooperation with other partners (namely EU) to support the implementation of court users satisfaction surveys and the analysis of the subsequent results

Checklist for promoting the quality of justice and the courts (CEPEJ(2008)2)

Handbook and report on the realisation of the Court user satisfaction survey in the Council of Europe's member states (CEPEJ)2010) 1 et 2)

“Customer satisfaction surveys among court users: Checklist for court coaching”

(CEPEJ-GT-QUAL(2013)5Rev)

Measuring the quality of judicial services:

CEPEJ practical guidance for quality measurement"

(CEPEJ-GT-QUAL(2012)2Rev3)

The role of experts

in the quality of justice systems (CEPEJ-GT-QUAL(2011)2)

Report prepared by the International Institute of Expertise and Experts

Concept paper prepared by the scientific expert on judicial expertise

(CEPEJ-GT-QUAL(2013)8)

Questionnaire on the role of experts in judicial systems

(CEPEJ-GT-QUAL(2013)7)

Synthesis of the responses to the questionnaire on the organisation of court premises (CEPEJ-GT-QUAL(2013)9)

Access to justice in Europe (CEPEJ Study No. 9)

Enforcement of court decisions in Europe

(CEPEJ Study No. 8)

Guidelines for a better implementation of the existing Council of Europe's Recommendation on enforcement

(CEPEJ(2011)9Rev2)

Documents published within the framework of the Joint programmes

To develop indicators to assess the quality of the court work

Fine-tuning and testing in courts of indicators enabling to assess the quality of the court work

2 meetings of CEPEJ-GT-QUAL + cooperation between GT-QUAL, GT-EVAL and SATURN

Cooperation with the Network of Pilot courts

2 plenary meetings of CEPEJ

To develop measures to promote the quality of the work of judicial experts

Preparation of guidelines on the position and role of judicial experts in the judicial process

2 meetings of CEPEJ-GT-QUAL

Scientific expert

2 plenary meetings of CEPEJ

To promote the quality of judicial work in the courthouses

Preparation of guidelines on the organisation and accessibility of court premises

2 meetings of CEPEJ-GT-QUAL

Scientific expert

2 plenary meetings of CEPEJ

To promote access to court

Drafting of a Handbook on access to court

4 meetings of CEPEJ-GT-QUAL

2 scientific experts

4 plenary meetings of CEPEJ

To strengthen the quality of the enforcement of court decisions

Promotion of the CEPEJ’s Guidelines on enforcement of court decisions and prepare guidance for policy makers on the powers of enforcement agents and methods of enforcement

2 meetings of CEPEJ-GT-QUAL

2 scientific experts

2 plenary meetings of CEPEJ

Developing targeted cooperation at the request of one or more states

To provide guidance for improving the organisation of judicial systems and courts in some member states

Active participation of CEPEJ members and experts in the implementation of the CoE cooperation programmes for judicial reforms

CEPEJ members and experts participating in CoE cooperation activities

Lisbon Network

 

According to the requests by member states

Strengthening relations with users of the justice system and with national and international bodies

To bring the justice system closer to the European citizens

Organisation by the CoE of the European Day of Justice (annual)

Annual promotion of the European Day of Justice to national institutions and organisation of the flagship event (October 25)

Call for nominations for the Crystal Scales of Justice, organisation of the jury, jury meeting (9 members), awards ceremony

Website

Organisation charter of the European Day of Justice

Rules of the “Crystal Scales of Justice”

Organisation by the CoE of the European Prize: “Crystal Scales of Justice”

To contribute to the debate and provide a forum for the legal community

Provision of specific CEPEJ expertise to other CoE bodies

Provision of CEPEJ’s specific expertise to the European Union

Provision of specific expertise to a wider legal public

Participation of CEPEJ’s representatives in the work of the CDCJ and the Venice Commission on justice and in relevant meetings of the CCJE, CCPE, CDPC and CDDH

Participation of CEPEJ’s representatives in the EU Justice Forum and in working groups

Development of the CEPEJ web site

 

To promote relations with other national and international bodies competent in the field of justice

Active participation of CEPEJ members and experts in the implementation of the CoE cooperation programmes for judicial reforms

Support to academic research

Provision to member states and the European legal community of wide-ranging information on the operation of justice in Europe

Development by CEPEJ representatives and the Secretariat of regular dialogue with national authorities, other relevant Council of Europe’s bodies and committees the European Commission and other international bodies

CEPEJ members and experts participating in CoE cooperation activities

Support for theses of a European nature concerning the organisation of justice

Continue developing the CEPEJ web site and the CEPEJ Newsletter

CEPEJ presence on social networks

CEPEJ’s Representation in other fora

Lisbon Network

 

Promoting the implementation of the measures and the use of the tools designed by the CEPEJ

To ensure a good knowledge of the CEPEJ’s measures and tools by the stakeholders in the central administrations and among the justice professionals

Active participation of CEPEJ members and experts in the implementation of the CoE cooperation programmes for judicial reforms

Translation of CEPEJ’s documents in non-official languages

Dissemination of CEPEJ’s documents among justice professionals and in judicial training institutions

Awareness raising within the ministries of justice and other relevant political bodies (parliaments, …)

Evaluation of the impact of CEPEJ’s documents

CEPEJ members and experts participating in CoE cooperation activities

"Organisation of "Gatherings around CEPEJ" in member states to introduce and discuss CEPEJ tools

Continue developing the CEPEJ web site and the CEPEJ Newsletter

CEPEJ presence on social networks

Lisbon Network

All CEPEJ documents, including the CEPEJ Studies

Appendix I

    European Commission of the Efficiency of Justice (CEPEJ)

    Terms of reference of the Working Group on evaluation of judicial systems
    (CEPEJ-GT-EVAL)
    renewed by the CEPEJ at its 22nd plenary meeting

1. Tasks

In accordance with article 7.2.b of Appendix 1 to Resolution Res(2002)12, and under the authority of the European Commission for the Efficiency of Justice (CEPEJ), the Working Group on evaluation of judicial systems (CEPEJ-GT-EVAL) is instructed to carry out the common tool set up by the CEPEJ which aims at evaluating in an objective manner the functioning of the judicial systems in Europe.

In order to fulfil its tasks, the CEPEJ-GT-EVAL shall in particular:

a. determine and follow the implementation of the 2012 – 2014 evaluation cycle of the European judicial systems, including national judicial data collection and processing and prepare the draft evaluation report to be forwarded to the 23rd plenary meeting of the CEPEJ;

b. ensure the proper information and communication regarding the Edition 2014 of the Report and assess the impact of the Report in the member states;

c. make proposals for appropriate exploitation of the results achieved through the evaluation exercise (Report “European judicial systems – Edition 2014”), in particular as regards the development and the use of the main court performance indicators (namely the clearance rate and the disposition time), identify trends as well as typical dysfunctions of the judicial systems in Europe;

d. initiate, follow and approve studies using the report “European judicial systems – Edition 2014”, with a view to publishing them in the Series “CEPEJ Studies”;

e. organise the 2014 – 2016 cycle for evaluating European judicial systems, by advising in due time the national correspondents, organising the concrete modalities for data collection and processing as well as anticipating the structure and the outline of the next Report so as to guide the data processing.

f. [coordinate and supervise the CEPEJ’s support to the annual publication of the EU Justice Scoreboard consisting in collecting and analysing data on the functioning of the judicial systems of the EU Member States, following the established CEPEJ methodology];

g. organise the implementation of the pilot peer review cooperation process on judicial statistics, analyse the conclusions of this process and, where appropriate, make recommendations aiming to:

    - support member states in improving the quality of their judicial statistics and developing their statistics system,
    - facilitate the exchange of experiences between national judicial statistics systems,
    - sharing good practices, identifying benchmarks and facilitating knowledge transfer,
    - contribute to ensuring the transparency and accountability of the CEPEJ process for evaluating European judicial systems and to improving the process;

h. promote the CEPEJ Guidelines on judicial statistics (GOJUST) in the member states, in particular among the national correspondents, so as to strengthen the collection of homogenous data in view of the next evaluation cycles;

i. set up and develop, in cooperation with the CEPEJ-GT-QUAL and the Steering group of the SATURN Centre, tools and indicators for measuring the performance of justice systems and courts while safeguarding the principle of the independence of justice;

2. Composition

The CEPEJ-GT-EVAL shall be composed of 6 members of the CEPEJ or experts, proposed by member states and appointed by the CEPEJ Bureau, with an in-depth knowledge in the field of the evaluation of judicial systems. Their travel and subsistence expenses are to be borne by the budget of the Council of Europe. Other experts appointed by the member states might participate in its work, at their own expenses.

The relevant Council of Europe and European Union bodies may be represented to the CEPEJ-GT-EVAL without the right to vote or defrayal of expenses.

The non-governmental organisations granted the observer status with the CEPEJ may be invited by the Bureau to participate in the work of the CEPEJ-GT-EVAL, on a case-by-case basis, if the Bureau considers their attendance relevant for the quality of the work.

3. Working structures and methods

The CEPEJ-GT-EVAL will organise 5 meetings and evaluation visits can be organised in some member states (subject to budgetary availability).

In carrying out its terms of reference, it may in particular seek the advice of the Network of national correspondents entrusted with the coordination of the answers to the evaluation Scheme.

It will also coordinate its work with other relevant CEPEJ's working groups (namely the Steering Group of the SATURN Centre and CEPEJ-GT-QUAL)

It may also seek the advice of external experts and have recourse to studies by consultants.

4. Duration

These terms of reference expire on 31 December 2015.

Appendix II

    European Commission of the Efficiency of Justice (CEPEJ)

    Terms of reference of the Steering group of the
    SATURN Centre for judicial time management
    renewed by the CEPEJ at its 22nd plenary meeting

1. Tasks

The European Commission for the Efficiency of Justice acts as a Centre for judicial time management (SATURN1 Centre) aimed at collecting specific information necessary for achieving a sufficiently detailed knowledge of judicial timeframes in the member states enabling them to implement policies aiming to prevent violations of the right to a fair trial within a reasonable time as protected by Article 6 of the European Convention on Human Rights.

The Centre shall in particular:

    a. as a European Observatory of judicial timeframes, analyse the quantitative and qualitative situation regarding time management in European courts (case-flow management, timeframes per types of cases, waiting times within proceedings, etc.);

    b. provide member states with tools for knowledge and analysis of case-flows, backlogs and timeframes of judicial proceedings;

    c. promote and assess the implementation in the member states and ensure the updating of the SATURN Guidelines for judicial time management and other relevant CEPEJ's tools.

The Centre is managed through a Steering group, established in accordance with article 7.2.b of Appendix 1 to Resolution Res(2002)12, under the authority of the CEPEJ.

In order to implement the "Strategic plan for the SATURN Centre" (CEPEJ-SATURN(2011)5), the Steering group shall in particular:

· periodically collect data on procedural times in member states at national and regional level, for all types of proceedings (civil, criminal and administrative) and for all courts (first instance, appeal and supreme courts);

· verify the completeness and quality of the data collected in order to make improvements;

· analyse the data collected and collate them with the principles relating to procedural times derived from the case law of the European Court of Human Rights;

· define guidelines and standards relating to procedural times

    - for all state organs concerned with justice: legislators, bodies vested with the administration of justice, court managers, judges, prosecutors, police officers

    - for all types of proceedings (civil, criminal and administrative)

    - for all courts (first instance, appeal and supreme courts);

· disseminate in member states the guidelines, the standards and the results of analysis of the data collected;

    § promote the use of judicial time management tools, particularly those developed by the SATURN Centre, in all member states to enable them to make their own analysis of the situation regarding judicial timeframes in their courts and apply their own remedies to any excessive procedural delays;

    § undertake within the member states most concerned by questions of procedural delays, and with their agreement, targeted actions to improve their situation (preventive or proactive measures) by implementing judicial time management tools in those countries.

· rely on appropriate networks allowing the integration in the work and considerations of the judicial community, in particular on the network of pilot courts within the member states, to draw on innovative projects aimed at reducing and adjusting the timeframes operated by courts in member states;

· organise and implement the court coaching programme (on a volunteer basis) for the effective use of the CEPEJ's tools and guidelines, on the basis of the relevant SATURN Handbook (CEPEJ-SATURN(2011)9).

2. Composition

The Steering group shall be composed of 6 members of the CEPEJ or experts, proposed by member states and appointed by the CEPEJ Bureau, with an in-depth knowledge in the field of judicial timeframes. Their travel and subsistence expenses will be borne by the budget of the Council of Europe. Other experts appointed by the member states might participate in its work, at their own expenses.

The relevant Council of Europe and European Union bodies may be represented on the Steering group without the right to vote or defrayal of expenses.

The non-governmental organisations granted the observer status with the CEPEJ may be invited by the Bureau to participate in the work of the Steering group, on a case-by-case basis, if the Bureau considers their attendance relevant for the quality of the work.

3. Working structures and methods

The Centre will hold 4 meetings (subject to budgetary availability).

In carrying out its terms of reference, the Steering group shall cooperate with the CEPEJ Network of Pilot courts. It will also coordinate its work with other relevant CEPEJ's working groups (namely the CEPEJ-GT-EVAL and the CEPEJ-GT-QUAL).

It may also seek the advice of external experts and have recourse to studies by consultants.

4. Duration

These terms of reference expire on 31 December 2015.

Appendix III

European Commission of the Efficiency of Justice (CEPEJ)

Terms of reference of the Working Group on quality of justice
(CEPEJ-GT-QUAL)
renewed by the CEPEJ at its 22nd plenary meeting

In accordance with article 7.2.b of Appendix 1 to Resolution Res(2002)12, and under the authority of the European Commission for the Efficiency of Justice (CEPEJ), the Working Group on quality of justice (CEPEJ-GT-QUAL) is instructed to develop means of analysis and evaluation of the work carried out within the courts with a view to improving, in the member states, the quality of the public service delivered by the justice system, in particular vis-à-vis the expectations of the justice practitioners and users, according to performance and efficiency criteria meeting a large consensus.

In order to fulfil its tasks, the CEPEJ-GT-QUAL shall in particular, while observing the principle of independence of judges:

a. improve tools, indicators and means for measuring the quality of judicial work and the way in which this service is perceived by the users;

b. draft concrete solutions for policy makers and for courts to improve the organisation of the court system, in particular as regards access to courts and enforcement of court decisions;

c. draft concrete solutions for policy makers and for courts, allowing to remedy dysfunctions in the judicial activity and balance the obligations of the work of judges and its workload with the obligation to provide users with a justice of quality;

d. promote among European courts the tools and measures designed by the CEPEJ regarding quality of justice.

In order to fulfil its tasks, the Working group shall in particular:

· promote among courts the effective implementation of the Handbook for court users satisfaction surveys and analyse the results of such surveys and organise and implement the subsequent court coaching programme (on a volunteer basis);

· fine-tune and test in courts indicators enabling to assess the quality of the court work, in close cooperation with the CEPEJ-GT-EVAL and the Steering Group of the SATURN Centre;

· develop measures and tools for promoting the quality of the work of judicial experts;

· prepare guidelines on the organisation and accessibility of court premises;

· draft a Handbook on access to justice, in collaboration with the EU Fundamental Rights Agency;

· promote the CEPEJ’s Guidelines on the enforcement of court decisions and prepare guidance for policy makers on the powers of enforcement agents and methods of enforcement;

· develop other measures and tools enabling to improve the quality of the public service of justice implemented by the member states, taking into account, in particular, the Checklist for promoting the quality of justice and the courts (CEPEJ(2008)2);

· promote the proper translation and dissemination of the CEPEJ's relevant tools and measures.

2. Composition

The CEPEJ-GT-QUAL shall be composed of 6 members of the CEPEJ or experts, proposed by member states and appointed by the CEPEJ Bureau, with an in-depth knowledge in the field of operation of courts and analyse of judicial practice. Their travel and subsistence expenses will be borne by the budget of the Council of Europe. Other experts appointed by the member states might participate in its work, at their own expenses.

The relevant Council of Europe and European Union bodies may be represented to the CEPEJ-GT-QUAL without the right to vote or defrayal of expenses.

The non-governmental organisations granted the observer status with the CEPEJ may be invited by the Bureau to participate in the work of the CEPEJ-GT-QUAL, on a case-by-case basis, if the Bureau considers their attendance relevant for the quality of the work.

3. Working structures and methods

The CEPEJ-GT-QUAL will organise 4 meetings (subject to budgetary availability).

In carrying out its terms of reference, the CEPEJ-GT-QUAL shall cooperate with the CEPEJ Network of Pilot courts. It will also coordinate its work with other relevant CEPEJ's working groups (namely the CEPEJ-GT-EVAL and the Steering Group of the SATURN Centre)

It may also seek the advice of external experts and have recourse to studies by consultants.

4. Duration

These terms of reference expire on 31 December 2015.

1 Study and Analysis of judicial Time Use Research Network.



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