Strasbourg, 19 March 2007

CEPEJ(2007)8


European Commission for the Efficiency of Justice (CEPEJ)


Network of pilot courts

2nd plenary meeting, Strasbourg, 19 March 2007 - Conclusions

The members of the CEPEJ Network of Pilot courts met in Strasbourg for their second plenary meeting on 19 March 2007. Taking into account the "Working programme with the Pilot courts for 2007" (CEPEJ(2006)12), they agreed on the following points regarding the operational cooperation with the CEPEJ.

EXCHANGE OF INFORMATION

1. In order to ensure proper information of the Network, the CEPEJ and its Secretariat were invited:

§ to encourage the CEPEJ's members to have regular contacts with the representatives of the Network to inform them on the work of the CEPEJ and to collect their comments and suggestions;

§ to update the main information regarding the individual courts of the Network (composition, number of cases processed etc.);

§ to pursue the development of the CEPEJ Web site dedicated to the Network;

§ to send the CEPEJ Newsletter to all members of the Network;

§ to forward in due time to the members of the Network the relevant documents of the CEPEJ;

§ to organise a new plenary meeting of the Network in 2008.

2. In order to strengthen information of the national judiciary on the work of the CEPEJ, the members of the Network were invited:

§ to inform their colleagues in the judiciary through relevant channels, in particular professional organisations, general assembly of judges, etc;

§ to post a hyperlink to the CEPEJ web site on the web site of the court, where appropriate, or to other relevant web sites.

3. In order to develop a horizontal communication between the members of the Network, representatives of the Pilot courts were invited:

§ to make proper use of the Forum of discussion accessible from the CEPEJ Web site.

PARTICIPATION IN THE WORK OF THE CEPEJ

4. In order to strengthen the information and participation of their own court's staff, representatives of the pilot courts were invited:

§ to regularly forward information on the work of the CEPEJ to their colleagues, through relevant channels, including, where appropriate, court general assemblies, intranet, etc;

§ to organise active participation of their colleagues in the reflection and work of the court expected as member of the Network.

5. In order to enlarge to other courts, where appropriate, the Network's reflection and participation in the work of the CEPEJ (and to get trends, indicators, etc), the members of the Network were invited:

§ to seek comments, opinions or answers to questionnaires from other relevant courts of their country.

6. In order to play a leading role at national level in implementing CEPEJ's initiatives, the members of the Network were invited:

§ to organise specific events within their court to celebrate the European Day of Justice (25 October) and to inform the Secretariat of these initiatives, to be posted on the CEPEJ Web site;

§ to participate, where appropriate, in the European Prize of innovative practices contributing to the quality of justice; "The Crystal Scales of Justice" (to take place in 2008) or/and to encourage other courts to do so.

SPECIFIC ASSISTANCE TO THE ONGOING WORK OF THE CEPEJ

The Pilot courts were invited to participate actively in at least one of the following tasks (being
understood that their participation in several tasks would be most welcomed).

7. As regards the CEPEJ's process for evaluating European judicial systems, the members of the Network were invited:

§ to compare the data concerning their country which appear in the CEPEJ Report "European judicial systems – Edition 2006" with the local situation in their court and forward to the Secretariat comments and, where appropriate, explanations on possible discrepancies between the national and local situation.

8. As regards the work of the CEPEJ's SATURN Centre for study and analysis of judicial time management, the members of the Network were invited:

§ to experiment in their court the usefulness of the "Time management checklist" (CEPEJ(2005)12) and submit to the Secretariat by 15 September 2007 their comments on the relevance of the questions listed and their possible suggestions for improving the efficiency of this tool;

§ for those courts which have not yet done so, to submit to the Secretariat by 30 June 2007 their comments on the "Compendium of best practices on time management of judicial proceedings" (CEPEJ(2006)13), including possible new practices to be included into this evolutive document;

§ to answer as soon as possible and no later than 1 June 2007 to the specific questionnaire which would be submitted to them by the Groupe de Pilotage of the SATURN Centre to have a concrete evaluation of judicial timeframes in the courts and to organise the dissemination of this questionnaire, where appropriate, to other courts to improve the relevance and quality of the answers.

9. As regards the work of the CEPEJ-GT-QUAL on quality of justice, the members of the Network were invited:

§ to comment on the list of elements of quality which are proposed in the document CEPEJ-GT-QUAL(2007)4 and to indicate to the Secretariat before 1 June 2007 those elements:
- which can be considered as a priority,
- which seem superfluous or irrelevant,
- which should be added;

§ to send to the Secretariat before 1 June 2007 information on possible quality programmes or actions and/or indicators used within the court to measure the quality of justice.

10. As regards the work of the CEPEJGT-MED on mediation, the members of the Network were invited:

§ to comment on the draft guidelines for a better implementation of the existing recommendations concerning family and civil mediation which are contained in the document CEPEJ(2006)17 and indicate to the Secretariat before 1 June 2007 those guidelines:

- which can be considered as a priority,
- which seem irrelevant,
- which should be added;

§ moreover, knowing that similar guidelines would be drafted concerning penal mediation, to indicate which specific guidelines could be added in this respect;

§ to send to the Secretariat before 1 June 2007 detailed data concerning successful mediation procedures in order to illustrate the guidelines on mediation and to encourage courts and public authorities to set up mediation procedures.



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