Strasbourg, 6 September 2011                                                                   CDLR(2011)50

Item D.1. of the agenda

 

 

 

 

EUROPEAN COMMITTEE ON LOCAL AND REGIONAL DEMOCRACY

(CDLR)

 

 

 

 

 

 

 

 

ELECTIONS

 

 

 

 

 

For election

 

 

 

 

 

 

 

 

 

 

 

 

 

Secretariat Memorandum

prepared by the

Directorate General of Democracy and Political Affairs

Directorate of Democratic Institutions

 

 

 


This document is public. It will not be distributed at the meeting. Please bring this copy.

Ce document est public. Il ne sera pas distribué en réunion. Prière de vous munir de cet exemplaire.


Introduction

 

 

1. Present composition of the Bureau

 

Further to the election which took place at the 46th meeting of the CDLR, in October 2010, and the intermediary election which took place at the 47th meeting of the CDLR, in March 2011, the Bureau is constituted as follows:

 

 

Chair:           Mr Andriy Guk (Ukraine)

Vice-chair:     Mr Auke van der Goot (Netherlands)

Members:     Mr Paul-Henri Philips (Belgium)

Ms Miroslava-Nina Misković (Croatia)

                   Mr. Jesper Lorenz Gradert (Denmark)

                   Mrs Viktória Zöld-Nagy (Hungary)

Mr Paul Rowsell (United Kingdom)

                  

        

2. Election of the Chairperson and the Vice-Chairperson

 

Mr Andriy Guk will complete, at the end of 2011, his term of office as Chair. He may be elected Chair, Vice-Chair or member of the Bureau. A new Chairperson for the year 2012 is to be elected.

 

Mr Auke van der Goot will complete, at the end of 2011, his term of office as Vice-Chair. He may be elected Chair, Vice-Chair or member of the Bureau. A new Vice-Chair for the year 2012 is to be elected.

 

 

3. Election of the other members of the Bureau

 

Mr Paul-Henri Philips will complete, at the end of 2011, his second year of his term of office. He may be reelected or be elected Chair or Vice-Chair. A new member of the Bureau for the year 2012 is to be elected.

 

Mrs Miroslava-Nina Misković will complete, at the end of 2011, the second year of her term of office. She may be reelected or be elected Chair or Vice-Chair. A new member of the Bureau for the year 2012 is to be elected.

 

Mr. Jesper Lorenz Gradert will complete, at the end of 2011, the first year of his term of office. His term of office will expire at the end of 2012.

 

Mrs Viktória Zöld-Nagy will complete, at the end of 2011, the first year of her term of office. Her term of office will expire at the end of 2012.

 

Mr Paul Rowsell will complete, at the end of 2011, the second year of his term of office. He may be reelected or be elected Chair or Vice-Chair. A new member of the Bureau for the year 2012 is to be elected.

 

 

4. Regulations applicable

 

The applicable provisions from Resolution (2005)47, the CDLR election procedure and an overview of the CDLR Bureau members since 1998 appear in Appendices 1 to 3.

 


Action required

 

At its 48th meeting, the CDLR is called upon to elect:

 

–        a Chairperson and a Vice-Chairperson for a one-year term until the end of 2012;

 

–        three members of the Bureau for a two-year term until the end of 2013.

 

Members interested to be a candidate for one or more of these posts should make this known to the current Bureau and/or the Secretariat by midday on September 20th at the latest.


Appendix 1

 

Regulations applicable

 

From 1 January 2006, the former Resolution(76)3 was replaced by the Resolution Res(2005)47 of the Committee of Ministers. Articles 12 et 13 of Appendix 1 of Résolution Res(2005)47 deal with the election of the Chair and the members of the Bureau of a Steering Committee:

 

Article 12 – Chair

 

a.            Every committee shall elect a Chair and Vice-Chair. However, the Chair of a subordinate body may be appointed by the steering or ad hoc committee to which it is answerable.

 

b.            The Chair shall conduct proceedings and sum up the conclusions whenever she/he thinks necessary.  She/he may call to order a speaker who departs from the subject under discussion or from the committee's terms of reference.  The Chair shall retain the right to speak and to vote in her/his capacity as a member of the committee, except in cases where an additional national expert has been appointed to sit on that committee.

 

c.            The Vice-Chair shall replace the Chair if the latter is absent or otherwise unable to preside over the meeting. If the Vice-Chair is absent, the Chair shall be replaced by another member of the bureau, appointed by the latter, or where there is no bureau by a member of the committee appointed by the committee.

 

d.            Election of the Chair and Vice-Chair shall require a two-thirds majority at the first ballot and a simple majority at the second ballot. In steering committees, the election shall be held by secret ballot, in other committees by a show of hands, unless a member of the committee requests a secret ballot.

 

e.            The term of office of the Chair and Vice-Chair shall be one year. It may be renewed once.

 

Article 13 – Bureau

 

a.            Every steering and ad hoc committee may appoint a bureau consisting of the Chair, the Vice-Chair and a limited number of other members of the committee. The number of other members shall be specified in the committee’s terms of reference. Any other committee may, if need be, appoint a bureau composed, normally, of not more than three members in addition to the Chair and Vice-Chair. The functions of the Bureau are:

 

a.    to assist the Chairman in conducting the committee's business;

b.    to supervise the preparation of meetings at the committee's request;

c.    to ensure continuity between meetings as necessary; and

d.    to execute other additional specific tasks delegated by its Committee.

 

b.            Other members of the Bureau shall be appointed in the same manner as the Chair and Vice-Chair. They shall be appointed immediately after the Chair and Vice-Chair in accordance with an equitable distribution of posts, taking into account in particular, geographical distribution, gender balance and, where relevant, legal systems.

 

c.            The term of office of such members shall be two years and may be renewed once. However, a member may, on expiry of her/his second term, be appointed Chair or Vice-Chair. In order to ensure partial replacement of the Bureau each year, the first term of at least one such member shall be limited to one year.

 

d.            A member elected to replace another whose term of office has not expired shall complete her/his predecessor's term. The same shall apply to the offices of Chair and Vice-Chair.

 

 


Appendix 2

 

 

Procedure of electing the CDLR Bureau

 

Election of the Chairman and Vice-Chairman shall require a two-thirds majority at the first ballot and a simple majority at the second ballot.       

 

Elections will be held in three stages

 

1.            chairmanship

 

2.            vice-chairmanship

 

3.            members of the bureau    

 

 

The results of stage 1 will be announced before stage 2 and the results of stage 2 before stage 3.

 

If a candidate has been elected in stage 1 or 2, he or she will no longer be considered to stand for any further stage.

 

For stage 3, the Committee dispenses with the requirement of a 2/3 majority in the first round of the election of the Bureau members. Thus candidates will be elected by simple majority votes cast.

 

In stage 3 there will be a number of rounds equal to the number of seats vacant. At each round each delegation has one vote.

 

Each round will result in the election of the candidate with the highest number of votes.

 

Where the result is a tie between the candidates who have received the highest number of votes, a run-off ballot will be held between the candidates concerned.

 

Complete lists of candidates will be distributed and displayed on the screen. At each round, the delegations will write on a piece of paper provided by the Secretariat the name of the candidate they prefer and they will put the paper in the ballot box.

 

Vote counting will be performed by the Secretariat under the supervision of any member interested.

 


Appendix 3

 

CDLR Bureau members since 2003

 

 

 

2003

2004

2005

2006

2007

2008

2009

 

2010

2011

Chair

Mr KILPI (FIN)

Mr HERCZEG (H)           

Mrs BILLING (N)

 

Mr RODRIGUEZ ALVAREZ (E)

 

Mr RODRIGUEZ ALVAREZ (E)

 

Mr Van KALMTHOUT (NL)

Mr Van KALMTHOUT (NL)

Mr Vyacheslav TOLKOVANOV (Ukraine)

Mr Andriy Guk (Ukraine)

Vice-chair

Mr ROWSELL (UK)

Mrs BILLING (N)

 

Mr RODRIGUEZ ALVAREZ (E)

 

Mrs BILLING (N)

 

Mrs BILLING (N)

 

Mr ROWSELL (UK)

Mr ROWSELL (UK)

Mr Auke van der GOOT (Netherlands)

 

Mr Auke van der GOOT (Netherlands)

 

Other members

Mrs WIDEMA-NNOVA (CZ)

 

Mr NIQUET (F)

 

Mr RODRIGUEZ ALVAREZ (E)

 

Mr TRIANTA-

PHYLLIDES (CY)

 

Mr SKARDZIUS (LT)

Mr RODRIGUEZ ALVAREZ (E)

 

Mr ROWSELL (UK)

 

[Mrs M. ORTAKOVA («Former Yugoslav Republic of Macedonia»)]*

Mme CHMELOVA (SK)

 

Mr Van der GOOT (NL)

 

[Mr TRIANTA-

PHYLLIDES (CY)]*

Mr SKARDŽIUS (LT)

Mr ROWSELL (UK)

 

Mr Van der GOOT (NL)

 

Mme CHMELOVA (SK)

 

Mr PHILIPS (B)

 

[Mr GUZEEV (RUS)]*

Mr LEBEDENKO (RUS)

 

 

Mr ROWSELL (UK)

 

Mr Van der GOOT (NL)

 

Mrs CHMELOVA (SK)

 

Mr PHILIPS (B)

 

Mr LEBEDENKO (RUS)

 

 

Mr ROWSELL (UK)

 

Mr Van der GOOT (NL)

 

[Mrs CHMELOVA (SK)]*

Mrs HADZHI-DIMITROVA (BG)

 

Mr PHILIPS (B)

 

Mr  TOLKOVANOV (UA)

 

 

 

 

Mr LAVTAR (SLO)

 

Mr BRIXSKIOLD (S)

 

Mrs HADZHI-DIMITROVA (BG)

 

 

Mr PHILIPS (B)

 

 

Mr  TOLKOVANOV (UA)

 

Mr LAVTAR (SLO)

 

Mr BRIXSKIOLD (S)

 

[Mrs HADZHI-DIMITROVA (BG)]*
Mr DEUTSCHBEIN

(D)

 

Mr  TOLKOVANOV (UA)

 

[Mrs WIDEMA-NNOVA (CZ)]*

Mrs REYMUND (F)

 

 

 

Ms Severine REYMUND (France)

 

Mr Paul ROWSELL (United Kingdom)

 

Mr Paul-Henri PHILIPS (Belgium)

 

Ms Miroslava-Nina MISKOVIĆ (Croatia)

 

Mrs Desislava DRAGOVA (Bulgaria)

Mr Paul-Henri PHILIPS (Belgium)

 

 

Ms Miroslava-Nina MISKOVIĆ (Croatia)

 

Mr. Jesper Lorenz GRADERT (Denmark)

 

Mrs Viktória ZÖLD-NAGY (Hungary)

 

Mr Paul ROWSELL (United Kingdom)

 

 

 

 

 

·         replaced before the end of the term of office in accordance with article 18.d, appendix 2, Resolution 76(3) of the Committee of Ministers, as from 1 January 2006 in accordance with article 13d of Res(2005)47.