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Strasbourg, 10 August 2009                                                                       CDLR(2009)52

Item 10 of the agenda

                                                                                                                       

EUROPEAN COMMITTEE ON LOCAL AND REGIONAL DEMOCRACY

 (CDLR)

ELECTION OF CHAIR, VICE-CHAIR AND THREE
MEMBERS OF THE BUREAU

Secretariat Memorandum

prepared by the

Directorate General of Democracy and Political Affairs

Directorate of Democratic Institutions


This document is public. It will not be distributed at the meeting. Please bring this copy.

Ce document est public. Il ne sera pas distribué en réunion. Prière de vous munir de cet exemplaire.


Foreword

1. Present composition of the Bureau

Further to the election which took place at the 43th meeting of the CDLR, in April 2009, the Bureau is constituted as follows:

Chair                              Mr Paul van Kalmthout (Netherlands)

Vice-Chair                        Mr Paul Rowsell (United Kingdom)

Members                         Mrs Severine Reymund (France)

                                      Mr Olaf Deutschbein (Germany)

                                      Mr Marcus Brixskiold (Sweden)

                                      Mr Roman Lavtar (Slovenia)

                                      Mr Vyacheslav Tolkovanov (Ukraine)

                                     

2. Election of the Chairperson and the Vice-Chairperson

Mr Paul van Kalmthout will complete, at the end of 2009, his second terms of office as Chair. He may be elected Vice-Chair or member of the Bureau.

Mr Paul Rowsell will complete, at the end of 2009, his second terms of office as Vice-Chair. He may be elected Chair or member of the Bureau.

3. Election of the other members of the Bureau

Mrs Severine Reymund will complete, at the end of 2009, the first year of the terms of office of Mrs Marie Widemannova (Czech Republic). Her terms of office will expire at the end of 2010.

Mr. Olaf Deutschbein will complete, at the end of 2009, the second year of the terms of office of Mrs Zornitsa Hadzhidimitrova. He may be elected Chair or Vice-Chair or reelected member of the Bureau.

Mr. Marcus Brixskiold will complete, at the end of 2009, the second year of his first terms of office. He may be elected Chair or Vice-Chair or reelected member of the Bureau.

Mr Roman Lavtar will complete, at the end of 2009, the second year of his first the terms of office. He may be elected Chair or Vice-Chair or reelected member of the Bureau.

Mr Vyacheslav Tolkovanov will complete, at the end of 2009, the first year of his terms of office. His terms of office will expire at the end of 2010.

4. Regulations applicable

The Resolution (2005)47 applicable provisions, the election procedure and an overview of the CDLR Bureau members since 1998 appear in Appendix I to III.

Action required

At its 44th meeting, the CDLR is called upon to elect:

–        a Chairperson and a Vice-Chairperson for a one-year term until the end of 2010;

–        three members of the Bureau for a two-year term until the end of 2011.


Appendix I

Regulations applicable

From 1 January 2006, the former Resolution(76)3 was replaced by the Resolution Res(2005)47 of the Committee of Ministers. Articles 12 et 13 of Appendix 1 of Résolution Res(2005)47 deal with the election of the Chair and the members of the Bureau of a Steering Committee:

Article 12 – Chair

a.             Every committee shall elect a Chair and Vice-Chair. However, the Chair of a subordinate body may be appointed by the steering or ad hoc committee to which it is answerable.

b.            The Chair shall conduct proceedings and sum up the conclusions whenever she/he thinks necessary.  She/he may call to order a speaker who departs from the subject under discussion or from the committee's terms of reference.  The Chair shall retain the right to speak and to vote in her/his capacity as a member of the committee, except in cases where an additional national expert has been appointed to sit on that committee.

c.             The Vice-Chair shall replace the Chair if the latter is absent or otherwise unable to preside over the meeting. If the Vice-Chair is absent, the Chair shall be replaced by another member of the bureau, appointed by the latter, or where there is no bureau by a member of the committee appointed by the committee.

d.            Election of the Chair and Vice-Chair shall require a two-thirds majority at the first ballot and a simple majority at the second ballot. In steering committees, the election shall be held by secret ballot, in other committees by a show of hands, unless a member of the committee requests a secret ballot.

e.             The term of office of the Chair and Vice-Chair shall be one year. It may be renewed once.

Article 13 – Bureau

a.             Every steering and ad hoc committee may appoint a bureau consisting of the Chair, the Vice-Chair and a limited number of other members of the committee. The number of other members shall be specified in the committee’s terms of reference. Any other committee may, if need be, appoint a bureau composed, normally, of not more than three members in addition to the Chair and Vice-Chair. The functions of the Bureau are:

a.     to assist the Chairman in conducting the committee's business;

b.    to supervise the preparation of meetings at the committee's request;

c.     to ensure continuity between meetings as necessary; and

d.    to execute other additional specific tasks delegated by its Committee.

b.            Other members of the Bureau shall be appointed in the same manner as the Chair and Vice-Chair. They shall be appointed immediately after the Chair and Vice-Chair in accordance with an equitable distribution of posts, taking into account in particular, geographical distribution, gender balance and, where relevant, legal systems.

c.             The term of office of such members shall be two years and may be renewed once. However, a member may, on expiry of her/his second term, be appointed Chair or Vice-Chair. In order to ensure partial replacement of the Bureau each year, the first term of at least one such member shall be limited to one year.

d.            A member elected to replace another whose term of office has not expired shall complete her/his predecessor's term. The same shall apply to the offices of Chair and Vice-Chair.


Appendix II

Procedure of electing the CDLR Bureau

Election of the Chairman and Vice-Chairman shall require a two-thirds majority at the first ballot and a simple majority at the second ballot.

 

Elections will be held in three stages

1.            chairmanship

2.            vice-chairmanship

3.            members of the bureau        

The results of stage 1 will be announced before stage 2 and the results of stage 2 before stage 3.

If a candidate has been elected in stage 1 or 2, he or she will no longer be considered to stand for any further stage.

For stage 3, the Committee dispenses with the requirement of a 2/3 majority in the first round of the election of the Bureau members. Thus candidates will be elected by simple majority votes cast.

In stage 3 there will be a number of rounds equal to the number of seats vacant.

At each round each delegation has one vote.

Each round will result in the election of the candidate with the highest number of votes.

Where the result is a tie between the candidates who have received the highest number of votes, a run-off ballot will be held between the candidates concerned.

Complete lists of candidates will be distributed and displayed on the screen. At each round, the delegations will write on a piece of paper provided by the Secretariat the name of the candidate they prefer and they will put the paper in the ballot box.

Vote counting will be performed by the Secretariat under the supervision of any member interested.


 

Appendix III

CDLR Bureau members since 2001

2001

2002

2003

2004

2005

2006

2007

2008

2009

Chair

Mr ROWSELL

(UK)

Mr KILPI (FIN)

Mr KILPI (FIN)

Mr HERCZEG (H)           

Mrs BILLING (N)

Mr RODRIGUEZ ALVAREZ (E)

Mr RODRIGUEZ ALVAREZ (E)

Mr Van KALMTHOUT (NL)

Mr Van KALMTHOUT (NL)

Vice-chair

Mrs WIDEMA-NNOVA (CZ)

Mr ROWSELL (UK)

Mr ROWSELL (UK)

Mrs BILLING (N)

Mr RODRIGUEZ ALVAREZ (E)

Mrs BILLING (N)

Mrs BILLING (N)

Mr ROWSELL (UK)

Mr ROWSELL (UK)

Other members

Mr KUSCHE (D)

Mrs KAMPUS (EST)

Mr CARUANA (M)

Mr KILPI (FIN)

Mr GARNIZOV (BG)

Mrs WIDEMA-NNOVA (CZ)

Mr NIQUET (F)

[Mr GARNIZOV (BG)]*
Mr RODRIGUEZ ALVAREZ (E)

[Mr CARUANA (M)]*

Mr TRIANTA-

PHYLLIDES (CY)

[Mrs KAMPUS (EST)]*
Mr SKARDZIUS (LT)

Mrs WIDEMA-NNOVA (CZ)

Mr NIQUET (F)

Mr RODRIGUEZ ALVAREZ (E)

Mr TRIANTA-

PHYLLIDES (CY)

Mr SKARDZIUS (LT)

Mr RODRIGUEZ ALVAREZ (E)

Mr ROWSELL (UK)

[Mrs M. ORTAKOVA («Former Yugoslav Republic of Macedonia»)]*

Mme CHMELOVA (SK)

Mr Van der GOOT (NL)

[Mr TRIANTA-

PHYLLIDES (CY)]*

Mr SKARDŽIUS (LT)

Mr ROWSELL (UK)

Mr Van der GOOT (NL)

Mme CHMELOVA (SK)

Mr PHILIPS (B)

[Mr GUZEEV (RUS)]*

Mr LEBEDENKO (RUS)

Mr ROWSELL (UK)

Mr Van der GOOT (NL)

Mrs CHMELOVA (SK)

Mr PHILIPS (B)

Mr LEBEDENKO (RUS)

Mr ROWSELL (UK)

Mr Van der GOOT (NL)

[Mrs CHMELOVA (SK)]*

Mrs HADZHI-DIMITROVA (BG)

Mr PHILIPS (B)

Mr  TOLKOVANOV (UA)

Mr LAVTAR (SLO)

Mr BRIXSKIOLD (S)

Mrs HADZHI-DIMITROVA (BG)

Mr PHILIPS (B)

Mr  TOLKOVANOV (UA)

Mr LAVTAR (SLO)

Mr BRIXSKIOLD (S)

[Mrs HADZHI-DIMITROVA (BG)]*
Mr DEUTSCHBEIN

(D)

Mr  TOLKOVANOV (UA)

[Mrs WIDEMA-NNOVA (CZ)]*

Mrs REYMUND (F)

* replaced before the end of the term of office in accordance with article 18.d, appendix 2, Resolution 76(3) of the Committee of Ministers, as from 1 January 2006 in accordance with article 13d of Res(2005)47.